Office Coordinator

Job summary

The Office Coordinator manages daily office operations, including facility maintenance, vendor coordination, and workspace presentation. They are also responsible for kitchen and conference room management to ensure a welcoming environment for employees and visitors.

Job details

What you will do Reporting to the Director, Facilities, the Office Coordinator ensures the efficient and professional management of our Brossard office. This role is essential to maintaining a welcoming and well-organized work environment for both employees and visitors. Office management and building relations Ensure that workspaces project a professional and welcoming image to investors and external visitors. Manage elevator and parking access for employees and visitors. Work with the Director, Facilities to assist external vendors during office repairs and maintenance work. Kitchen and conference room management Organize and oversee meal and snack orders for daily needs and internal events. Ensure kitchen equipment (dishwasher, water dispenser) is in good working order and that coffee, tea and snacks are continuously stocked. Maintain adequate inventory levels to avoid any shortage of kitchen and office supplies. Prepare conference rooms ahead of every internal and external meeting: coffee makers stocked, water available and spotless cleanliness. Restore rooms to order after meetings and report any equipment breakage. What you will bring Your skills, knowledge and experience are what set you apart. Prior experience in office management or a similar role. Sharp organizational skills and consistent attention to detail. Effective communication, both spoken and written, with internal teams and vendors. Initiative and proactivity in identifying and resolving issues. Ability to perform minor manual repair or maintenance work. Availability to work on-site from 7:30 a.m. to 4:00 p.m., five days a week. Availability to contribute to occasional internal events, as needed. Fluency in French and English, both spoken and written, is required given our cross-border activities and our colleagues across Canada and the United States. We're building the future. Join us.

What you’ll do

The Office Coordinator manages daily office operations, including facility maintenance, vendor coordination, and workspace presentation. They are also responsible for kitchen and conference room management to ensure a welcoming environment for employees and visitors.

Requirements

Candidates must have prior experience in office management and possess strong organizational and communication skills. Fluency in both English and French is required, along with the ability to perform minor manual maintenance tasks.

Listed skills

• Problem solving · Preferred
• Attention to detail · Preferred
• Communication · Preferred
• Inventory management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Office management
• Organizational skills
• Attention to detail
• Communication
• Proactivity
• Facility maintenance
• Inventory management
• Vendor relations
• Bilingualism
• Problem solving
• Office Supply Management
• Organizational Skills
• Effective Communication
• Bilingual (French/English)
• Breakage Control
• Management
• Cleanliness
• Office Management
• Detail Oriented

Job areas

• Administrative
• Management & Leadership
• Office Coordinator
• Administrative Clerk / Coordinator
• General Office Clerks
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive