Administrative Assistant

NUMIS CPAs Inc is looking for a highly organized and detail-oriented Administrative Assistant to join our team! Reporting to the Admin Manager, you will play a key role in providing essential support to our staff and clients while ensuring smooth execution of daily operations. Responsibilities Greet and assist clients and visitors at the front desk, ensuring a professional and welcoming experience. Communicate with the CRA to address inquiries and resolve any issues on behalf of clients. Assist with payment processing to ensure smooth and efficient transactions. Enhance client satisfaction by delivering high-quality, timely, and responsive services Draft and prepare various communications, including emails and client letters. Support workflow efficiency by managing the intake of client documents and ensuring the timely delivery of finalized materials. Assist with general administrative tasks as directed by the Office Manager, contributing to overall office efficiency. Leverage technology to optimize accuracy and improve efficiency in daily tasks. Qualifications And Experience Required: Solid understanding of Canadian tax laws and regulations, including personal, corporate, and sales tax frameworks (whether from school, volunteering, or work experience - experience can include tax courses or income tax preparer volunteer, etc) 1+ years of office/administrative experience, with at least some experience in Public Accounting preferred Strong written and verbal communication in English Strong listening skills with the ability to take action on direction Fast, accurate task execution within a multitasking atmosphere Proficient in Microsoft Office Suite (Excel, Word, Outlook, OneDrive, Teams, SharePoint) Comfortable in a paperless environment and with various types of technology Experience with Caseware, iFirm, or accounting software is a plus Excellent time management and multitasking abilities Able to work independently and collaboratively as needed Skilled at meeting deadlines and managing competing priorities Must have a valid driver’s license and access to a personal vehicle for job-related errands as needed Why work for us A flex benefits plan that can be personalized to fit your needs, for you and your family We have a very supportive administrative team, who will support and help you with training and understanding our processes & responsibilities. This is not a standalone role, and you will be very supported by your manager and coworkers We truly value hard work and dedication, and we're committed to recognizing that through fair promotions and compensation for those who demonstrate this throughout their tenure within our company We provide paid lunch breaks daily, and flexible start and end times (as long as core business operating hours are met) Company-wide team events, including our annual Tax Season Celebration with travel and accommodations covered for out-of-town employees

Provide essential administrative support by managing the front desk, communicating with the CRA, and processing payments. Ensure smooth office operations through document intake, drafting communications, and supporting the Admin Manager.

Requires 1+ years of administrative experience, preferably in public accounting, and a solid understanding of Canadian tax laws. Must be proficient in Microsoft Office, possess a valid driver's license, and have strong communication skills.

• Flexible Benefits Plan • Paid Lunch Breaks • Flexible Start And End Times • Company-wide Team Events • Travel And Accommodations For Annual Celebration

• Time managementPreferred
• OrganizationPreferred

Identified from the job description. Confirm important requirements above.

• Administrative Support
• Canadian Tax Law
• Client Communication
• Payment Processing
• Microsoft Office Suite
• Time Management
• Multitasking
• Caseware
• iFirm
• Accounting Software
• Document Management
• Written Communication
• Verbal Communication
• Organization
• Detail Orientation
• Paperless Workflow

• Administrative
• Finance & Accounting

Minimum experience

0+ years

Apply by

Sep 11, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Entry level