Exam Room Assistant

Job summary

The Exam Room Assistant acts as a liaison between the front and back of the hospital to ensure smooth appointment flow. Key duties include welcoming clients, documenting patient histories, and assisting veterinarians with medical notes and treatment records.

Job details

Love animals? Thrive in a fast-paced environment? Want to make a difference every day? At Allandale Veterinary Hospital, we're looking for compassionate, team-oriented Exam Room Assistants (ERAs) who are passionate about animal care, client service, and continuous learning. We are a thriving thirteen-doctor veterinary hospital known throughout Barrie and beyond for our exceptional patient care and client experience. Our team is deeply involved in community outreach, animal welfare initiatives, and global veterinary projects through The Global Alliance for Animals and People (GAAP). We proudly support local rescue organizations, collect food for the Barrie Food Bank, and maintain AAHA, CVO, Cat Friendly Practice, and Fear Free certifications. Every day brings new challenges, learning opportunities, and plenty of furry friends to meet. Position Summary The Exam Room Assistant plays an essential role in creating a positive experience for both clients and patients. Working alongside veterinarians, veterinary technicians, assistants, and client care representatives, the ERA serves as a liaison between the front and back of the hospital while ensuring appointments run smoothly, efficiently, and compassionately. Key Responsibilities Patient & Client Care Welcome clients and patients in a friendly, professional, and compassionate manner. Escort clients and patients to exam rooms and ensure they are comfortable during their visit. Obtain and document patient histories, temperatures, weights, and other relevant information. Assist veterinarians during appointments by recording medical notes and entering treatments and recommendations into medical records. Provide updates to clients regarding hospitalized patients and recovery progress. Contact clients when patients are ready for discharge and ensure all personal belongings are returned. Conduct follow-up calls to monitor patient recovery and client satisfaction. Medical & Administrative Support Prepare exam rooms between appointments, ensuring cleanliness and appropriate stock levels. Accurately document patient information in Cornerstone and other medical records. Prepare medications, vaccines, laboratory submissions, and diagnostic requisitions as directed. Admit hospitalized patients and maintain accurate census and treatment board information. Assist in treatment and patient care areas when required. Support communication between reception, veterinary, and support teams to ensure seamless patient care. Perform additional administrative and operational duties as assigned. What We're Looking For Skills & Attributes Compassionate and empathetic with both clients and patients. Excellent communication and interpersonal skills. Strong organizational and multitasking abilities. Ability to remain calm and professional in a busy environment. Team-oriented with a positive attitude and willingness to help others. Detail-oriented with strong documentation skills. Comfortable handling a variety of animal species and temperaments. Committed to maintaining confidentiality and professionalism. Qualifications Required Post-secondary education or equivalent experience. Strong computer skills and comfort learning new technology. Proficiency with Microsoft Office and Outlook. Ability to work flexible hours, including evenings and weekends. Ability to perform the physical requirements of the position, including standing, bending, and safely handling animals. Preferred Previous experience in a veterinary clinic, medical office, customer service, or related role. Experience with Cornerstone Practice Management Software. Knowledge of veterinary medical terminology. Familiarity with microchip scanners and general veterinary equipment. Why Join Allandale Veterinary Hospital? Work with a supportive and collaborative team. Learn and grow in a fast-paced veterinary environment. Be part of meaningful community and global outreach initiatives. Work in an AAHA-accredited, Cat Friendly, and Fear Free certified hospital. Make a real impact on the lives of pets and the people who love them. At Allandale Veterinary Hospital, we believe that exceptional patient care starts with exceptional people. If you're compassionate, motivated, and ready to learn, we'd love to hear from you. Allandale Veterinary Hospital is committed to providing accommodations for applicants with disabilities throughout the recruitment process. Accommodations are available upon request. Hiring Manager Flammia, Natalie

What you’ll do

The Exam Room Assistant acts as a liaison between the front and back of the hospital to ensure smooth appointment flow. Key duties include welcoming clients, documenting patient histories, and assisting veterinarians with medical notes and treatment records.

Requirements

Candidates must have post-secondary education or equivalent experience and be comfortable handling various animal species. Proficiency in computer skills and the ability to work flexible hours, including evenings and weekends, is required.

Listed skills

• Clinical care · Preferred
• Customer service · Preferred
• Organization · Preferred
• Multitasking · Preferred
• Microsoft Office · Preferred
• interpersonal communication · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Patient Care
• Client Service
• Medical Documentation
• Animal Handling
• Multitasking
• Interpersonal Communication
• Cornerstone Software
• Microsoft Office
• Medical Terminology
• Organization

Job areas

• Healthcare
• Administrative
• Customer Service & Support