Unit Secretary, Paediatric Diabetes Clinic (CUPE) - Part Time Regular - Markham Stouffville Hospital

Job summary

The Unit Secretary is responsible for performing clerical and receptionist duties, including scheduling patient appointments and managing clinic resources. They work within an interprofessional team to support the delivery of care to pediatric patients.

Job details

Please Note: If you are a current Oak Valley Health employee, apply to this job via the internal Workday application. Land acknowledgement: Oak Valley Health is honoured to provide care on the traditional and treaty territory of the Anishinaabeg, and acknowledge our closest Indigenous communities, the Chippewas of Georgina Island and the Mississaugas of Scugog Island. The land is encompassed within Treaty 13, Treaty 20, and the Williams Treaty. Today, this area is home to many diverse Indigenous Peoples, and we acknowledge the health disparities and barriers Indigenous Peoples face in accessing care. To support true healing, we are committed to understanding these challenges, learning from Indigenous knowledge, and taking action together to improve safe and equitable health care for current and future generations. Who you are: You encompass Oak Valley Health’s core values and live the words of respect, trust, commitment, compassion and courage You are a patient and/or client centered individual who performs at an exemplary standard You are a team player with excellent communication, critical thinking and prioritization skills Posting Closing Date: EOD Sept 21st What We Need: As a Unit Secretary in the clinic you will work with a Endocrinologist, Registered Nurse, Registered Dietitian, and Registered Social Worker to deliver care to select pediatric patients with acute illness requiring consultation and follow up care and also work with an interprofessional team caring for pediatric patients with diabetes. The Unit Secretary is a valuable member of the team and has a significant impact on the efficient and effective operation of the clinics. The successful candidate will be responsible for both clerical and receptionist duties. Your duties will include: Scheduling clinic appointments for initial consultation and follow-up visits Complete tasks requested by doctor, clinic staff verbally and by email. Send registration requests by email. Data collection and BORN data entry Greeting patients, answering and directing telephone calls to the appropriate personnel Follow-up of telephone reminder appointments to patients as required Ordering and maintaining office supplies Photocopying, faxing, filing compiling and/or photocopying reports to send to various outside agencies Performing special projects as assigned Monitor clinic Resources, close or open schedule based on Physician needs. What you bring to the role: Recent unit secretary experience in a CCS clinic or outpatient clinic environment preferred Strong understand of medical terminology an asset Data entry experience preferred Basic Meditech Booking experience; Sound knowledge of medical terminology Working knowledge of computer technology with proficient typing skills Experience with patient scheduling and registration modules is essential; experience with Meditech is preferred Strong customer service, interpersonal and written and verbal communication skills Ability to prioritize and manage multiple demands in a fast paced environment Strong critical thinking, problem solving and decision-making skills with a high attention to detail Excellent organizational skills Demonstrated good attendance and performance records with the ability to maintain these same standards Demonstrates a commitment to a healthy and safe workplace for self and others (staff, patients, families, etc.) by taking all reasonable precautions and working in compliance with organization related policies, health and safety legislation and best practices and completing relevant mandatory education as required Work Schedule: Monday-Thursday 0800-1430, Friday 0800-1200 Please note schedules may change due to operational needs. Compensation: CUP C03 Range: $28.13 - $31.65 Who we are: Oak Valley Health is one of Ontario’s leading community healthcare organizations. Across our two hospital sites (Markham and Uxbridge) a Reactivation Care Centre (RCC), a Community Health Centre (CHC), and Hospital-to-Home programs, we provide high quality, patient-centred care to more than 468,000 patients each year. We offer diagnostic and emergency services, and deliver clinical programs in acute care medicine and surgery, addictions and mental health, and childbirth and children’s services. We are also proud to be part of the Eastern York Region North Durham Ontario Health Team (OHT). Our 542 physicians, 35 midwives, over 3,000 staff and 1,000 volunteers serve patients and families with an Honoured to Care mindset, and are focused on delivering an extraordinary patient experience to the residents of Markham, Whitchurch-Stouffville, Uxbridge and beyond. We are dedicated to providing access to the right care, at the right time, in the right place by the right people and at the right cost. Oak Valley Health Equity, Diversity, Inclusion and Belonging statement Oak Valley Health takes pride in serving some of Canada’s most diverse communities. We are committed to fostering an environment of equity and inclusivity where every person can work and receive care safely, openly and honestly. All qualified applicants will receive consideration and we encourage applications from Indigenous peoples, members of LGBTQ2+ communities, members of racialized groups, persons with disabilities, and all others who may contribute to the further diversification of Oak Valley Health. Furthermore, Oak Valley Health is committed to meeting the needs of all individuals in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. Should you require accommodations during the recruitment and selection process, please contact Human Resources. We are honoured to be recognized as one of Forbes Canada's Best Employers for Diversity. We ranked within the top 150 organizations across the country. Learn more about our commitment to EDIB.

What you’ll do

The Unit Secretary is responsible for performing clerical and receptionist duties, including scheduling patient appointments and managing clinic resources. They work within an interprofessional team to support the delivery of care to pediatric patients.

Requirements

Candidates should have recent unit secretary experience in a clinical environment and a strong understanding of medical terminology. Proficiency in computer technology, data entry, and patient scheduling software like Meditech is essential.

Listed skills

• Customer service · Preferred
• Problem solving · Preferred
• interpersonal skills · Preferred
• Attention to detail · Preferred
• Decision Making · Preferred
• Office Administration · Preferred
• Critical Thinking · Preferred
• Data entry · Preferred
• Communication Skills · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Medical terminology
• Data entry
• Patient scheduling
• Customer service
• Interpersonal skills
• Communication skills
• Critical thinking
• Problem solving
• Decision-making
• Attention to detail
• Organizational skills
• Meditech
• Typing
• Office administration
• MEDITECH EHR
• Office Supply Management
• Follow-Up Care
• Registered Nurse (RN)
• Courage
• Organizational Skills
• Compassion
• Patient-Centered Care
• Acute Care
• Mental Health
• Childbirth
• Pediatrics
• Decision Making
• Clerical Works
• Customer Service
• Communication
• Community Health
• Computer Science
• Critical Thinking
• Data Collection
• Data Entry
• Diabetes Mellitus
• Disabilities
• Endocrinology
• Healing
• Health Equity
• Problem Solving
• Medical Terminology
• Midwifery
• Registered Dietitian (RD/RDN)
• Surgery
• Verbal Communication Skills
• Scheduling
• Radiology Certified Coder
• Filing
• Certified In Healthcare Compliance

Job areas

• Healthcare
• Administrative
• Customer Service & Support
• Hospital Unit Secretary
• Medical Secretary
• Medical Secretaries
• Medical Secretaries and Administrative Assistants