Project Manager, Executive Office

Job summary

The Project Manager will support the President and Scientific Director in developing and executing institutional initiatives to foster collaboration and advance cancer research. They will lead cross-functional projects, manage budgets, and ensure alignment with organizational objectives through effective planning and stakeholder engagement.

Job details

About OICR OICR is Ontario’s cancer research institute. We bring together people from across the province and around the world to improve the lives of everyone affected by cancer. We take on the biggest challenges in cancer research and deliver real-world solutions to find cancer earlier and treat it more effectively. We are committed to helping people living with cancer, as well as future generations, live longer and healthier lives. Launched in December 2005, OICR is an independent institute funded by the Government of Ontario through the Ministry of Colleges, Universities, Research Excellence and Security. Position Details Position: Project Manager, Executive Office Location: MaRS Centre, Toronto Department: Executive Office Reports To: President and Scientific Director Hiring Range: $79,790 - $107,060 per annum, commensurate with experience; total compensation includes a competitive benefits plan, plus a defined benefit pension plan (HOOPP). Hours: 35 hours/week Job Type: Hybrid Status: Full-time, Permanent (to fill one or two existing vacancies) Position Summary The Ontario Institute for Cancer Research (OICR) is seeking a highly organized and collaborative Project Manager to join the Executive Office. Reporting to the President & Scientific Director (PSD), the Project Manager (PM) will support the PSD in developing and executing new initiatives and programs that foster cohesion and collaboration within OICR and strengthen partnerships with research institutes and partners across Ontario. The PM will help advance institutional priorities by leading and coordinating key projects and initiatives that support OICR's mission and long-term objectives. Working across scientific, operational, and administrative teams, the PM will provide project management for executive-sponsored initiatives, ensuring alignment, accountability, and successful execution. The PM will facilitate cross-functional collaboration, support organizational planning, monitor project performance, and drive continuous improvement efforts that enhance institutional effectiveness. This position offers a unique opportunity to work closely with senior leadership and contribute to high-impact initiatives that advance cancer research, innovation, and health outcomes across Ontario and beyond. Position Responsibilities Project Management Lead and coordinate initiatives sponsored by the President & Scientific Director, ensuring projects are delivered on time, within scope, and aligned with organizational priorities. Develop comprehensive project plans, including objectives, milestones, timelines, resource requirements, risk assessments, and performance indicators. Monitor project progress and deliverables, proactively identifying issues, risks, and dependencies and implementing mitigation strategies as required. Prepare executive-level project updates, briefing materials, reports, presentations, and recommendations for senior leadership and key stakeholders. Facilitate decision-making by gathering, analyzing, and synthesizing information from multiple sources to support project and organizational objectives. Coordinate cross-functional teams to ensure alignment, accountability, and timely completion of project activities. Lead project meetings, working groups, and stakeholder consultations, ensuring clear documentation of requirements, decisions, actions, and follow-up activities. Process Improvement Recommend and lead process improvements at the project level. Leverage technology and emerging tools, including AI-enabled solutions such as Microsoft Copilot, to improve efficiency and organizational effectiveness. Resource Management May supervise or influence project team members through allocation of resources, delegation of tasks, scheduling and prioritizing staff workloads. Partner with Finance for budget management of the project, expense tracking and budget to actual reporting and variance analyses. Position Requirements Bachelor’s degree in health sciences, health administration, business administration or related field, or recognized equivalent Project management training (e.g., Project Management Professional (PMP), Lean, Agile), or equivalent experience Project management experience in a research, healthcare or academic environment Experience with Microsoft 365 (Outlook, Excel, Word, PowerPoint, SharePoint) and Copilot or similar tools Excellent time management and organization skills and demonstrated ability to manage multiple priorities in a fast-paced environment Excellent written and verbal communication skills including the ability to prepare executive-level materials and presentations Ability to exercise sound judgment, discretion, and professionalism when handling confidential and sensitive matters Proven ability to work independently and collaboratively across diverse teams Commitment to continuous improvement and operational excellence Quality and detail oriented Experience supporting senior leaders and managing cross-functional initiatives involving multiple stakeholder groups Experience coordinating financial, operational, human resources, procurement, and administrative activities in support of organizational initiatives Experience working onsite or remotely and utilizing online communication platforms (Zoom, Teams, Slack etc.) to work collaboratively on a daily basis For more information about OICR, please visit the website at www.oicr.on.ca. To learn more about working at OICR, visit our career page. POSTED DATE: October 9, 2026 CLOSING DATE: Until Filled OICR is committed to fostering a climate of equity, diversity, inclusion, and accessibility. This commitment is central to, and mutually supportive of, our research excellence mandate. We welcome and respect the diversity of all members of our community and we support an inclusive culture for all. We welcome all applicants, and encourage applications from racialized persons, Indigenous Peoples, women, persons with disabilities, LGBTQ2S persons, and others who may contribute to furthering a diversity of ideas within our community. OICR is committed to fair assessment of a candidate’s abilities, and consideration for diversity of thought, method, and experience. Providing an accessible workplace and recruitment process is important to us, as described in our Accessibility Plan (https://oicr.on.ca/accessibility/). Should you require accommodation during any stage in the recruitment process, please complete the form at the bottom of page https://oicr.on.ca/careers/. Information received related to accommodation will be handled confidentially. OICR hiring managers may use approved Artificial Intelligence (AI) tools to assist with an initial screening or assessment of applications, and selection of applicants in accordance with OICR’s privacy policies. Personal information associated with any job application will not be shared with or retained by any third party for the purpose of training an AI model. Hiring managers shall determine which applications proceed through the recruitment process. Resume Format: If you elect to apply, please click on the “Apply for this Job” button. You will be required to enter contact details, and to attach your resume to your application. Please attach your resume as a .pdf or .doc file. The Ontario Institute for Cancer Research thanks all applicants. However, only those under consideration will be contacted.

What you’ll do

The Project Manager will support the President and Scientific Director in developing and executing institutional initiatives to foster collaboration and advance cancer research. They will lead cross-functional projects, manage budgets, and ensure alignment with organizational objectives through effective planning and stakeholder engagement.

Requirements

Candidates must hold a bachelor's degree in a relevant field and possess professional project management training or equivalent experience. Proven experience in a research, healthcare, or academic environment and proficiency with Microsoft 365 tools are required.

Benefits

• Competitive benefits plan
• Defined benefit pension plan (HOOPP)

Listed skills

• Time management · Preferred
• Microsoft 365 · Preferred
• Leadership · Preferred
• Executive Reporting · Preferred
• Data analysis · Preferred
• Communication Skills · Preferred
• Project management · Preferred
• Process Improvement · Preferred
• Stakeholder Management · Preferred
• Cross-Functional Collaboration · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Project management
• Strategic planning
• Stakeholder management
• Cross-functional collaboration
• Budget management
• Process improvement
• Executive reporting
• Microsoft 365
• Microsoft Copilot
• Risk assessment
• Time management
• Communication skills
• Organizational skills
• Data analysis
• Leadership
• Budget Management
• Influencing Skills
• Cross-Functional Collaboration
• Professionalism
• Accountability
• Organizational Skills
• Zoom (Video Conferencing Tool)
• Slack (Software)
• Project Performance
• Planning
• Microsoft Excel
• Research
• Business Administration
• Decision Making
• Procurement
• Continuous Improvement Process
• Finance
• Equities
• Health Sciences
• Innovation
• Lean Manufacturing
• Project Management
• Microsoft Outlook
• Milestones (Project Management)
• Online Communication
• Operational Excellence
• Organizational Effectiveness
• Project Management Professional Certification
• Microsoft PowerPoint
• Presentations
• Resource Management
• Risk Analysis
• Microsoft SharePoint
• Time Management
• Timelines

Job areas

• Management & Leadership
• Science & Research
• Healthcare
• Administrative
• Technology
• Executive Project Manager
• Office Manager (General)
• Office Supervisors
• First-Line Supervisors of Office and Administrative Support Workers

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