Customer Service Representative - Bilingualism Preferred (Contract) - Ottawa

Purpose: As part of the Customer Service Order Desk team, this role provides outstanding customer service by processing orders and inquiries received through various sources, including those from healthcare agencies, long-term care facilities, and individual clients or caregivers. Position: Customer Service Representative Location: Ontario Medical Supply. – Ottawa (1100 Algoma Road, Ottawa, ON K1B 0A3) No. of Positions: 1 ATR: #5129 Type: Full Time, Contract (5 months) Salary: $21 - $21.50/hr This job posting is for an existing vacancy Job Responsibilities: -Process client orders received by phone, email or fax, for service, equipment, supplies and pharmaceuticals, including equipment rentals. -Attend to clients, and resolve client concerns by phone, email, and in-person. -Identify and action opportunities to improve client service. -Review, identify and resolve error entries in the Dashboard. -Create/maintain client contact, customer cards and validate information with customers as required. -Generate various reporting for internal service team. -Review and action various reports such as backorders, onhold, assembly kit, entered rentals, failed delivery, cross reference and others. -Meet pre-established KPI goals. -Record service orders (disposition) upon completion. -Provide assistance in ensuring rental equipment is returned. -Process inventory orders as needed. -Prepare parts requests and conduct follow-up as needed. -Participate in a weekly rotation for shifts and weekend coverage. -Perform duties as assigned. Qualifications: -Minimum 1 years’ experience with administrative procedures and office duties. -Minimum 1 year in customer service role. -Proficient with Microsoft Office – including Excel, Word and Outlook. -Proficient with ERP systems, Pronto preferred. -Completion of Post- Secondary Education in an Administrative or related field of study is an asset SKILLS: -Strong interpersonal and communication skills (both verbally and in writing). -Bilingual (French/English) is strongly preferred. -Strong initiative and ability to work proficiently in a team environment as well as independently. -Ability to manage time, remain organized and prioritize work. -Enthusiastic, dependable and action oriented, with willingness to learn and improve existing skill set. -Commitment to deliver excellent internal and external customer service.

The role involves processing client orders for medical equipment and pharmaceuticals via phone, email, and fax. It also requires resolving client concerns and managing internal reports and inventory orders.

Candidates need at least one year of experience in customer service and administrative duties. Proficiency in Microsoft Office and ERP systems is required, with bilingualism in French and English strongly preferred.

• Time managementPreferred
• Customer servicePreferred
• OrganizationPreferred
• Microsoft OfficePreferred

Identified from the job description. Confirm important requirements above.

• Customer Service
• Order Processing
• Bilingualism
• Microsoft Office
• ERP Systems
• Pronto
• Interpersonal Communication
• Time Management
• Organization
• Administrative Procedures

• Customer Service & Support
• Healthcare
• Administrative
• Logistics

Minimum education

College diploma

Minimum experience

0+ years

Apply by

Sep 13, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Entry level

Application method

Direct apply is available