Administrative Assistant (1-year Contract)

Job summary

The Administrative Assistant provides operational, reception, and administrative support to the Community Services department. Responsibilities include managing office operations, scheduling, records maintenance, and assisting with reporting and communication activities.

Job details

Why make ONWA your career choice? Make a difference in the lives of Indigenous peoples by supporting and advocating for positive change. ONWA prides itself on providing all employees with a total rewards package that is generous and supports our workforce and their family members: Competitive salaries Paid time off at Christmas Additional paid stat and civic holidays 35 hour work week Paid cultural/personal wellness days Flexible scheduling to support work-life balance Ongoing professional development VISION: At the Ontario Native Women’s Association (ONWA), we celebrate and honour the safety and healing of Indigenous Women and Girls as they take up their leadership roles in the family, community, provincially, nationally and internationally for generations to come. SCOPE: The Administrative Assistant provides administrative, operational, and reception support to the assigned department. Reporting to the Manager or designate, the Administrative Assistant assists with daily office operations, scheduling, records management, reporting requirements, and communication activities to support the efficient delivery of ONWA programs and services. QUALIFICATIONS: SKILLS: Grade 12 Diploma with an Office Administration, Business, or related certificate combined with two (2) years of administrative experience, or an equivalent combination of education and experience. Strong administrative, organizational, and time management skills. Excellent written and verbal communication skills. Experience tracking, compiling, and reporting information. Ability to multitask, prioritize workloads, and meet deadlines. Proficiency with Microsoft Office Suite, Office 365, databases, spreadsheets, internet applications, and office equipment. Ability to work independently and as part of a team. Knowledge of local community resources and services. Ability to speak an Indigenous language is considered an asset. KNOWLEDGE: Knowledge of office administration and records management practices. Knowledge of filing systems, data collection, and reporting processes. Understanding of confidentiality and privacy requirements. Knowledge of community resources and services available to Indigenous women and families. Awareness of the barriers experienced by Indigenous women and families. Please know, this is an existing role we are looking to fill. We welcome applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. If you would like to learn more about the job, please send us an email at hr@onwa.ca.

What you’ll do

The Administrative Assistant provides operational, reception, and administrative support to the Community Services department. Responsibilities include managing office operations, scheduling, records maintenance, and assisting with reporting and communication activities.

Requirements

Candidates must possess a Grade 12 Diploma with an Office Administration or related certificate, along with two years of administrative experience. Proficiency in Microsoft Office and strong organizational and communication skills are required.

Benefits

• Competitive salaries • Paid time off at Christmas • Paid stat and civic holidays • Paid cultural/personal wellness days • Flexible scheduling • Ongoing professional development

Listed skills

• Time management · Preferred
• Administrative Support · Preferred
• Communication · Preferred
• Reporting · Preferred
• Multitasking · Preferred
• scheduling · Preferred
• Microsoft Office Suite · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Records management
• Scheduling
• Data collection
• Reporting
• Communication
• Microsoft Office Suite
• Office 365
• Database management
• Spreadsheets
• Time management
• Multitasking
• Office equipment operation
• Indigenous language proficiency
• Office Equipment
• Microsoft 365
• Office Administration
• Ability To Meet Deadlines
• Time Off Management
• Reporting Processes
• Advocacy
• Administrative Functions
• Confidentiality
• Disabilities
• Records Management
• Leadership
• Microsoft Office
• Operations
• Time Management
• Verbal Communication Skills
• Filing

Job areas

• Administrative
• Social Services
• Government & Public Sector
• Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive