Administrative Assistant (Accounting)

Administrative Assistant (Accounting) Location: Preferably local to Spruce Grove, Alberta Schedule: Monday–Friday, 8 hours per day Opportunity: To grow a career within a growing company Position Summary Option Excavating Inc. is seeking a motivated and detail-oriented Administrative Assistant (Accounting) to support our accounting and administrative teams. This is an entry-level position with a primary focus on Accounts Payable, while also providing general administrative, employee documentation, and office support. This is an excellent opportunity for someone looking to gain hands-on accounting experience and develop a career within the construction industry. Key Responsibilities Accounting & Accounts Payable Process and enter invoices, receipts, and other financial information. Match invoices with purchase orders and supporting documentation. Follow up with employees, project teams, and vendors regarding missing information or discrepancies. Communicate professionally with vendors regarding invoices and payments. Maintain accurate and organized accounting records. Assist with employee expense reports and corporate credit card transactions. Assist with month-end, year-end, audits, and other accounting activities. Assist with accounting software, reporting, and job costing as required. Administrative Support Maintain organized digital and physical filing systems. Assist with scanning, filing, document preparation, and data entry. Assist with employee onboarding, time tracking, and employee documentation. Assist with general office duties and other administrative tasks. Qualifications & Skills Education or experience in accounting, finance, business, or administration is an asset. Strong attention to detail and accuracy. Excellent organization and time-management skills. Strong written and verbal communication skills. Ability to manage multiple priorities and meet deadlines. Comfortable using computers and digital systems. Experience with QuickBooks Desktop is required. Experience with Google Sheets, or similar software is an asset. Willingness to learn and take direction. Ability to work independently and as part of a team. Dependable, professional, and self-motivated. Ability to maintain confidential information. Professional Development Hands-on training in accounting and administrative processes. Exposure to construction accounting, job costing, audits, compliance, and field operations. Opportunity to develop skills and take on additional responsibilities as the company grows. Potential for long-term advancement within the company. Working Environment Fast-paced office environment with deadlines and competing priorities. Prolonged computer use. Occasional overtime or flexible hours may be required. Safety Participate in required safety training and monthly safety meetings. Maintain a clean and organized work environment. Report accidents, incidents, hazards, or theft immediately. Actively support Option Excavating's safety culture. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

The Administrative Assistant will manage accounts payable processes, including invoice entry, vendor communication, and financial record maintenance. Additionally, they will provide general office support, such as document filing, data entry, and assisting with employee onboarding and time tracking.

Candidates should have education or experience in accounting, finance, or administration, with a strong focus on detail and accuracy. Proficiency in QuickBooks Desktop is required, along with excellent organizational and communication skills.

• Time managementPreferred
• Attention to detailPreferred
• CommunicationPreferred
• Microsoft OfficePreferred
• Data entryPreferred

Identified from the job description. Confirm important requirements above.

• Accounts payable
• QuickBooks Desktop
• Data entry
• Invoicing
• Financial record keeping
• Expense reporting
• Document preparation
• Time management
• Communication
• Attention to detail
• Google Sheets
• Filing systems
• Employee onboarding
• Job costing
• Microsoft Office
• Invoice Matching
• Accounts Payable Processing
• Compliance Auditing
• Excavation
• Administrative Support
• Expense Reports
• Ability To Meet Deadlines
• Willingness To Learn
• Administrative Functions
• Self-Motivation
• Accounts Payable
• Accounting
• Accounting Records
• Accounting Software
• Auditing
• Construction
• Construction Accounting
• Bond Credit Rating
• Data Entry
• Digital Systems
• Document Preparations
• Finance
• Job Costing
• Office Procedures
• Employee Onboarding
• Operations
• QuickBooks (Accounting Software)
• Safety Culture
• Safety Training
• Time Management
• Verbal Communication Skills
• Filing
• Detail Oriented

• Finance & Accounting
• Administrative
• Construction
• Accounting Administrative Assistant
• Accounting Supervisor
• Accountants
• Financial Managers

Minimum experience

0+ years

Posting language

English

Working hours

40 hours per week