Senior Records & Information Management Specialist

Job summary

The specialist will review and analyze information management policies, conduct gap analyses, and define business requirements for records retention and information governance. They will also engage with stakeholders to develop solutions and prepare decision-support products for technical review.

Job details

Location: Remote Security Clearance: Reliability Duration: 2 years Responsibilities Review and analyze applicable information management, records management, recordkeeping, retention, disposition, classification, and information lifecycle policies, standards, directives, frameworks, and guidance. Conduct research and analysis of current information lifecycle management practices, including records retention and disposition, classification, metadata, systems of record, repositories, and SharePoint Online information structures, to identify gaps, dependencies, and areas for improvement. Assess the alignment of information holdings and information architectures, including master file plans, enterprise information architecture, legacy repositories, and Microsoft 365 information structures, and identify associated governance issues. Assess operational challenges and user burden associated with creating, managing, storing, classifying, retaining, disposing of, protecting, and retrieving information. Define and document business requirements related to records retention, disposition, information governance, metadata, classification, systems of record, auditability, reporting, search, legal hold, eDiscovery, and information lifecycle management. Engage and consult with stakeholders to validate findings, identify constraints and dependencies, clarify requirements, and support the development of problem statements and proposed solutions. Develop and assess courses of action to address identified gaps and requirements, spanning policy, process, governance, information architecture, metadata, reporting, and user experience. Assess enterprise-enabled information governance capabilities, including Microsoft 365 compliance and information governance solutions. Conduct current-state assessments and gap analyses of information lifecycle management practices, repositories, and systems of record. Prepare analyses, recommendations, briefing materials, decision-support products, reports, and supporting documentation for technical review. Apply appropriate document management and version control practices, and maintain an electronic repository of work in progress, completed deliverables, and review comments. Prepare monthly status reports identifying activities completed, work in progress, issues, risks, recommendations, and level of effort utilized. Qualifications 5+ years of experience performing substantive information management, records management, recordkeeping, records retention, records disposition, or information lifecycle management responsibilities. 3+ years of experience interpreting, applying, implementing, assessing compliance with, or advising on information management, records management, recordkeeping, retention, disposition, classification, metadata, or information lifecycle policies, standards, frameworks, and guidance. 2+ years of experience conducting current-state assessments, gap analyses, requirements analysis, options analysis, or recommendations related to information management, records management, recordkeeping, or information lifecycle management. 2+ years of experience engaging two or more stakeholder groups within the same initiative, project, or program to gather requirements, validate findings, analyze operational needs, and support decision-making. 3+ years of experience with Microsoft 365 compliance and information governance capabilities, such as Microsoft Purview Records Management, Microsoft Purview Data Lifecycle Management, retention labels and policies, event-based retention, disposition review, eDiscovery, and Content Search. Experience assessing information holdings and information architectures, including master file plans, enterprise information architecture, legacy repositories, and Microsoft 365 information structures. Fluent in English, with strong oral and written communication skills. AI Disclosure: We do not use artificial intelligence (AI) tools to screen, assess, or select applicants at any stage of our recruitment process. All applications are reviewed by our recruitment team. OXARO is committed to fostering an inclusive, equitable and respectful workplace where every individual feels valued and empowered to contribute their best. We believe that diversity drives innovation and strengthens our ability to serve our clients and communities. We are dedicated to ensuring a fair and unbiased recruitment process and welcome applications from members of the four designated groups under the Employment Equity Act: women, Indigenous peoples, persons with disabilities and members of visible minorities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment process. We sincerely thank all applicants for their interest in this opportunity. While we appreciate every application, only those selected for an interview will be contacted.

What you’ll do

The specialist will review and analyze information management policies, conduct gap analyses, and define business requirements for records retention and information governance. They will also engage with stakeholders to develop solutions and prepare decision-support products for technical review.

Requirements

Candidates must have over 5 years of experience in records and information management, along with specific expertise in Microsoft 365 compliance tools. Strong analytical skills and the ability to interpret complex information frameworks are essential for this role.

Listed skills

• Microsoft 365 · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Records management
• Information lifecycle management
• Information governance
• SharePoint Online
• Microsoft 365
• Microsoft Purview
• Data lifecycle management
• Retention policies
• Disposition
• Classification
• Metadata
• eDiscovery
• Gap analysis
• Business requirements
• Stakeholder engagement
• Information architecture

Job areas

• Technology
• Consulting
• Management & Leadership
• Government & Public Sector