Administrative Assistant

Join our dynamic team at PAA Advisory | Conseils as an Administrative Assistant, where you will support the Senior Operations Manager in a variety of administrative, coordination, and operational tasks. This role, based in our downtown Ottawa office, is essential to the smooth functioning of the team and will provide valuable experience in a fast-paced environment. Key Responsibilities Act as the first point of contact at our front desk for visitors and deliveries, directing them to the appropriate personnel or office; Manage and distribute incoming mail and deliveries; Assist in organizing meetings, transportation, company/client events, hotel/conference room bookings, and office space coordination. Help maintain office supplies, equipment, and furniture, ensuring proper inventory levels; Track and maintain accurate financial records for office expenses and costs; Update and manage data in Excel and other administrative software; Contribute to weekly administration and operations meetings, and remain engaged on a continuously evolving priority list; Coordinate with external partners to resolve technical issues when necessary; Maintain a clean, organized, and well-stocked office, including common areas and boardrooms; Assist in managing the organization’s website and social media platforms such as WordPress, LinkedIn, and Twitter; Continuously evaluate and suggest improvements to existing administrative processes to enhance efficiency. Requirements & Skills Graduate of a bachelor’s or diploma program in Office Administration, Business Administration, or a related field is a strong asset. 1 to 2 years of experience in an administrative role (e.g., office assistant, receptionist, secretary). Exceptional communication and interpersonal skills. Strong reliability and punctuality. Excellent organizational skills and the ability to solve problems independently. Self-starter with the ability to work proactively. Fluent in English, both written and spoken. Ability to anticipate and address the needs of clients and colleagues. Proficient in Microsoft Office 365, Windows, and other standard software applications. Familiarity with office management procedures and basic administrative principles. Functional knowledge of French is a strong asset. This is a full-time position based in Ottawa. Employment, Salary and Benefits PAA Advisory | Conseils offers its employees competitive overall compensation and a range of benefits, including: competitive salary and performance-based progression; group medical and dental benefits; access to an employee assistance program; paid vacation; work-life balance measures; and training and professional development opportunities. The current annual salary range for this position is between $50k and $57k CAD, depending on experience. Applications will be reviewed on a rolling basis until the position is filled. Our Commitment to Equity, Diversity, and Inclusion At PAA Advisory | Conseils, we value and seek to actively involve the full range of what makes people unique in order to create a strong and innovative organization guided by the values of integrity, industriousness, empathy, humility, and initiative. We strongly encourage applications from Indigenous peoples, people of colour, people with disabilities, people from all gender and sexually diverse communities, and people with intersectional identities. PAA Advisory | Conseils is also committed to providing accommodations throughout the interview and employment process. If you require an accommodation, we will work with you to meet your needs. To express your interest in this position, please submit your CV and cover letter. In it, please include a specific example of a time you faced a challenge in a previous administrative role and how you solved it with minimal supervision. Thank you for your interest in PAA Advisory | Conseils. Only candidates selected for an interview will be contacted.

The role provides administrative and operational support to the Senior Operations Manager, including front desk management and office coordination. Key tasks include managing supplies, tracking financial records, and assisting with social media and website maintenance.

Candidates should have 1 to 2 years of administrative experience and a degree or diploma in Office or Business Administration. Proficiency in Microsoft Office 365 and fluency in English are required, with functional French being a strong asset.

• Competitive Salary • Performance-based Progression • Group Medical Benefits • Dental Benefits • Employee Assistance Program • Paid Vacation • Work-life Balance Measures • Training And Professional Development Opportunities

• Problem solvingPreferred
• OrganizationPreferred
• CommunicationPreferred

Identified from the job description. Confirm important requirements above.

• Office Administration
• Communication
• Interpersonal Skills
• Organization
• Problem Solving
• Microsoft Office 365
• Windows
• WordPress
• LinkedIn
• Twitter
• Financial Record Keeping
• Data Management
• French Language
• Event Coordination
• Office Management

• Administrative
• Customer Service & Support
• Consulting
• Government & Public Sector
• Marketing

Minimum education

Professional degree

Minimum experience

0+ years

Apply by

Sep 13, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Entry level