HR Assistant - Payroll Coordinator

Job summary

The HR Assistant will process bi-weekly payroll, maintain accurate employee records, and ensure compliance with legislation. They will also support benefits administration, assist with year-end filings, and handle employee inquiries regarding payroll and enrollment.

Job details

Pantos Logistics Canada Inc. (FNS Canada) provides comprehensive global logistics solutions to over 1,000 clients across various industries. We specialize in a wide range of logistics services, including Ocean Freight, Air Freight, E-Commerce, Trucking, Customs Brokerage, Warehousing, and Cargo Projects. With expertise across the entire supply chain, we provide customized logistics solutions covering customs clearance, production support, storage, and inbound/outbound transportation through multiple modes, including ocean, air, truck, and express services. As part of a global logistics network, Pantos Logistics Canada is committed to delivering reliable, efficient, and innovative solutions that help our customers succeed in an increasingly connected world. We value collaboration, continuous improvement, and the growth of our employees as we work together to build a stronger future in logistics. Job Duties Assist with bi-weekly payroll processing for employees across multiple provinces, including salaried and hourly employees. Enter, review, and maintain payroll data in the payroll system and follow up on timesheet or payroll-related discrepancies. Support the preparation of payroll reports and provide payroll-related information as needed. Assist with T4, T4A, and RL-1 preparation, annual filings, and year-end payroll activities. Review payroll records to ensure accuracy and compliance with company policies and applicable legislation. Support the administration of employee benefits programs, including health insurance and RRSP plans. Respond to employee inquiries regarding payroll, benefits enrollment, and plan-related questions. Assist with new employee onboarding, benefits enrollment, and maintaining employee records. Maintain accurate and up-to-date payroll and employee information. Support HR and payroll-related projects and perform other administrative duties as assigned. Job Requirements Diploma or degree in Human Resources, Accounting, Payroll, or a related field is preferred. Previous experience in payroll, HR administration, accounting, or office administration is an asset. Basic understanding of payroll processes and Canadian employment standards is preferred. Strong attention to detail and ability to maintain accurate records. Good organizational skills and ability to manage multiple tasks and deadlines. Proficiency in Microsoft Office, especially Excel. Strong communication skills in English; proficiency in Korean is an asset. Willingness to learn payroll systems and pursue payroll-related knowledge or certification. Salary Range $50,000—$60,000 CAD Thank you for your interest in joining Pantos Logistics Canada. We value teamwork, integrity, innovation, and continuous growth, and we are excited to meet candidates who share our commitment to excellence. If you are ready to contribute to a dynamic logistics environment and be part of our continued success, we encourage you to apply. We look forward to learning more about you. Pantos Logistics Canada Inc. is committed to providing a barrier-free work environment in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). Accommodations are available upon request for applicants with disabilities throughout the recruitment process. If you require accommodation, please let us know.

What you’ll do

The HR Assistant will process bi-weekly payroll, maintain accurate employee records, and ensure compliance with legislation. They will also support benefits administration, assist with year-end filings, and handle employee inquiries regarding payroll and enrollment.

Requirements

Candidates should have a diploma or degree in Human Resources, Accounting, or Payroll, with previous experience considered an asset. Proficiency in Microsoft Office, particularly Excel, and strong attention to detail are required for this role.

Benefits

• Health Insurance
• RRSP Plans

Listed skills

• Data entry · Preferred
• Microsoft Office · Preferred
• Microsoft Excel · Preferred
• Communication · Preferred
• Attention to detail · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Payroll Processing
• Data Entry
• Payroll Reporting
• T4 Preparation
• T4A Preparation
• RL-1 Preparation
• Benefits Administration
• Employee Onboarding
• Record Maintenance
• Microsoft Office
• Excel
• Communication
• Attention To Detail
• Organizational Skills
• Canadian Employment Standards
• Office Administration
• Global Logistics
• Supply Chain
• Payroll Systems
• Benefits Enrollment Processes
• Willingness To Learn
• Payroll Policies and Processes
• Administrative Functions
• Accounting
• Continuous Improvement Process
• Customs Broking
• English Language
• Innovation
• Korean Language
• Legislation
• Teamwork
• Detail Oriented

Job areas

• Human Resources
• Finance & Accounting
• Logistics
• Administrative
• Human Resources/Payroll Coordinator
• Human Resources Assistant
• Personnel Clerks
• Payroll and Timekeeping Clerks

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