Property Administrator- 8 Months Contract

Job summary

The Property Administrator manages accounts receivable and payable while acting as the primary point of contact for resident inquiries. They are also responsible for maintaining accurate tenant records, processing rental applications, and preparing legal notices.

Job details

Established in 1975, Park Property Management Inc. (Park) consistently manages, develops and constructs market affordable, well maintained rental housing that embodies both quality and value. Beyond its resident-centered approach to multi-family residential property development and management, Park’s dedication extends to fostering meaningful connections and cultivating a comfortable environment for its residents. Proudly influencing the real estate landscape in the Greater Toronto Area and key cities across Ontario, including Milton, Cambridge, Kitchener, Waterloo, Stratford, Tillsonburg, Guelph, and London, Park boasts a diverse portfolio of over 11,200 apartment units spanning 93 buildings. Park’s commitment to growth is evident through ongoing development of new purpose-built rental initiatives and strategic value-add acquisitions. As an employer, Park takes pride in fostering a workplace where expertise and passion thrive, empowering its team to contribute meaningfully to shared goals. Integrity and respect form the cornerstone of our business values, creating a workplace where employees feel good about where they work and the positive impact they make! Property Administrator – Mississauga-8 Months Contract At Park Property, we are committed to delivering expectational living experiences to our residents. To ensure we consistently deliver this experience, we are looking for a Property Administrator to join our team at our Mississauga Office, located at 620 Lolita Gardens, Mississauga. Reporting to the Property Manager, the Property Administrator plays a key role in administration, managing Accounts Receivable (A/R)/ and Accounts Payable (A/P), maintaining tenant records and acting as a resident liaison. If you thrive in a fast—paced environment, excel at problem-solving and take pride in delivering exceptional customer service, this job is perfect for you! The base salary range for this position is from $40,000 - $46,000 annually. The starting base salary may vary based on job-related knowledge, role complexity, skills, experience, and internal equity, with opportunities for progression within the range as team members grow and develop in their roles. What you will do: Administration * Be the first point of contact for resident inquiries, delivering professional and prompt customer service via phone, email and in-person * Process suite rental applications using credit and reference checks. * Prepare and manage new tenancy agreements, adjustment notices, and tenant changes * Maintain accurate records of parking/locker assignments and Toronto Business Registration requirements * Train and support building staff in administrative procedures and processes * Update and maintain rental and market reports * Draft and distribute resident correspondence, building notices, and reports * Ensure accurate electronic and physical records following company procedures * Provide administrative coverage when team members are absent * Performs other duties as required Accounts Receivable * Process daily rent and other payments, ensuring timely deposits * Reconcile resident accounts and handle adjustments as needed * Maintain resident records and document control * Address accounts receivable inquiries and resolve payment issues * Prepare Landlord and Tenant Board (LTB) notices and support legal file preparation Accounts Payable * Process Purchase Orders (POs) and Work Orders in a timely manner * Handle resident invoices and related correspondence * Respond to internal and external A/P inquiries * Oversee day-to-day accounts payable tasks and supplier invoices Who we’re looking for: * Experience in accounts receivable/payable and financial management * Experience in the residential property management industry is considered a strong asset * Customer-focused, with strong interpersonal and problem-solving skills * Excels in time management, organization and multitasking in a fast-paced environment * Proficient in MS Office (Excel, Outlook, Word) and property management software (considered an asset) * Knowledgeable about the Resident Tenancies Act (RTA), Human Rights Code and privacy legislation (preferred) * Strong written and verbal communication skills to effectively interact with residents, vendors and internal teams * Works well both independently and within a team * The successful candidate must be eligible to work in Canada and will be required to pass a criminal background check. What do we offer: We believe our success is powered by the talent and well-being of our employees. Our employee value proposition (EVP) supports personal and professional growth through continuous learning, a competitive salary, employer-funded benefits, and additional paid time off during the summer. We are also Respect in the Workplace certified, with a focus on health, wellness, and creating a thriving workplace. Park Property Management Inc. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. If you require accommodation at any stage of the application process or want more information on our accommodation policies, please contact our Human Resources department. At Park, we are committed to transparency in our hiring process. All roles posted represent active recruitment opportunities unless stated otherwise. Please note that we use artificial intelligence tools during the recruitment process.

What you’ll do

The Property Administrator manages accounts receivable and payable while acting as the primary point of contact for resident inquiries. They are also responsible for maintaining accurate tenant records, processing rental applications, and preparing legal notices.

Requirements

Candidates should have experience in financial management and accounts receivable/payable, preferably within the residential property management industry. Strong organizational, communication, and problem-solving skills are required, along with proficiency in MS Office.

Benefits

• Employer-funded benefits • Paid time off

Listed skills

• Time management · Preferred
• Customer service · Preferred
• Problem solving · Preferred
• Organization · Preferred
• Microsoft Excel · Preferred
• Accounts receivable · Preferred
• MS-Office · Preferred
• Multitasking · Preferred
• Microsoft Word · Preferred
• Communication Skills · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounts receivable
• Accounts payable
• Customer service
• Problem-solving
• Time management
• Organization
• Multitasking
• MS Office
• Excel
• Outlook
• Word
• Property management software
• Resident Tenancies Act
• Communication skills
• Financial management
• Invoicing
• Management
• Problem Solving
• Accounts Payable
• Microsoft Excel
• Artificial Intelligence
• Microsoft Outlook
• Continuous Development
• Customer Service
• Time Management
• Real Estate
• Time Off Management
• Verbal Communication Skills
• Financial Management
• Document Control
• Mergers And Acquisitions
• Value Propositions
• Accounts Receivable
• Property Management
• Deposit Accounts
• Accounts Payable Processing

Job areas

• Administrative
• Finance & Accounting
• Customer Service & Support
• Management & Leadership
• Property Administrator
• Property Manager
• Real Estate Agents and Property Managers
• Property, Real Estate, and Community Association Managers