Payroll & Benefits Administrator - Mississauga, ON

Original job posting

Administer accurate, compliant, biweekly payroll across Canadian provinces, including Quebec, and manage payroll year-end reporting, statutory remittances, workers' compensation filings, and payroll accounting. Oversee group benefits and retirement savings administration, maintain payroll and HRIS data, and support employees and regulatory authorities with payroll and benefits inquiries.

Job details

Payroll & Benefits Administrator – Mississauga, Ontario New role Salary range: $65,000 - $75,000 PATTISON Outdoor Advertising is Canada’s leading Out-of-Home (OOH), Transit and Digital display advertising company. With the widest variety of products, our advertisers benefit from unparalleled advertising opportunities. Our sales professionals and support associates across the country, provide clients with unmatched service, insights and campaign innovation. As leaders in the Canadian advertising industry, PATTISON Outdoor Advertising is determined to initiate change starting from within, lead by example and reflect the diversity of the communities within which we work and live, coast-to-coast. By supporting internal and external efforts of inclusion and diversity we aim to better ourselves and the world around us. We are PATTISON Outdoor Advertising and here everyone belongs. Job Information: We are seeking a detail-oriented, analytical, and highly organized Payroll & Benefits Administrator to manage our payroll operations and employee group benefits programs. Reporting directly to the Director of Human Resources, this role is responsible for the compliant, accurate, and timely execution of full-cycle, multi-provincial Canadian payroll, including Quebec. The ideal candidate brings deep expertise in Canadian statutory deductions, employer health taxes, workers' compensation reporting, and annual tax year-end reconciliations. In addition to payroll operations, this individual will oversee the end-to-end administration of our Canadian group insurance and retirement savings plans, serving as the trusted subject matter expert for both employees and regulatory authorities. Who You Are… 3 to 5 years of dedicated, full-cycle Canadian payroll and group benefits administration experience within a multi-provincial environment. Proven hands-on experience processing Quebec payroll, with practical knowledge of Revenu Québec, QPP/QPIP, RL-1 reporting, and CNESST requirements. Comprehensive understanding of Canadian payroll legislation, provincial Employment Standards Acts (ESA/LNT), CRA taxable benefit rules, WSIB/WCB legislation, and Service Canada ROE guidelines. Demonstrated hands-on experience with Ceridian Dayforce is considered a strong asset. Intermediate to advanced MS Excel skills (VLOOKUP/XLOOKUP, pivot tables, SUMIFS, and data reconciliation formulas). Strong analytical and problem-solving skills with excellent attention to detail. Understanding of payroll accounting principles, including payroll GL reconciliations Bilingualism (English and French), both written and verbal, is considered a strong asset to effectively support multi-provincial teams. Ability to communicate clearly and professionally, both verbally and in writing Strong organizational skills with the ability to manage multiple priorities and meet deadlines. Comfortable working independently and using sound judgment to identify and resolve issues. What You’ll Do… 1. Canadian Full-Cycle Payroll Processing Administer and execute end-to-end multi-provincial Canadian payroll on a bi-weekly cycle for salaried and hourly employees. Calculate and verify gross-to-net earnings, including regular hours, statutory holiday pay, overtime premiums, commissions, bonuses, retro-pay, taxable benefits and allowances. Manage multi-jurisdictional statutory withholdings. Process employee lifecycle changes, including new hire onboarding setups, compensation adjustments, leaves of absence (maternity, parental, short-term disability), and statutory termination payouts (vacation pay out, statutory severance/notice). Accurately prepare and submit electronic Records of Employment (ROEs) via Service Canada / ROE Web within mandated legislative deadlines. 2. Quebec Payroll Specialization & Provincial Compliance Manage full compliance for Quebec-based employees according to Revenu Québec and the Commission des normes, de l'équité, de la santé et de la sécurité du travail (CNESST). Execute Quebec-specific remittances and assessments. Handle employee inquiries regarding Quebec payroll and/or benefits. 3. Year-End Administration & Tax Reporting Lead and execute the full Canadian payroll calendar year-end reconciliation and balancing processes. Audit, generate, and electronically file annual tax returns. Reconcile annual statutory deductions, Pension Adjustments (PA), employer health taxes (e.g., Ontario EHT, Quebec HSF), and taxable benefit adjustments. Act as the primary organizational contact for CRA, Revenu Québec, and Service Canada inquiries, PIER reports, assessments, and payroll compliance reviews. Prepare basic general ledger (GL) journal entries and reports. 4. Workers' Compensation & Remittance Filings Calculate, reconcile, and submit timely workers' compensation returns across applicable provincial boards. 5. Group Benefits & Retirement Savings Administration Oversee day-to-day administration of comprehensive Canadian group benefits (Extended Health Care, Dental, Life Insurance, AD&D, Short-Term and Long-Term Disability). Administer group retirement savings programs (Group RRSP), ensuring accurate payroll deductions and contribution reporting. Manage employee enrollments, status changes, beneficiary updates, and plan terminations directly within carrier portals. Manage and remit monthly benefit premium payments. 6. HRIS Maintenance & Continuous Improvement Maintain payroll and HRIS data integrity in accordance with Canadian privacy standards. Identify opportunities to automate workflows, streamline multi-provincial processes, and enhance self-service capabilities for employees. What’s in it for you… We understand that there is life at work and life outside of work. Here are a few benefits we offer that support us to be our creative best. · Group Benefit Coverage · Annual Health and Wellness Credits · Hybrid work schedule (3 days from office, 2 days WFH) · Employee and Family Assistance program · Education Assistance Program (Tuition Reimbursement Program) · Paid Time Off · Competitive salary · Annual Administration bonus structure · Discount rates at other JPG divisions This is an exceptional opportunity to join a team that continually exceeds expectations. You will be joining a corporate culture driven by a creative spirit that emphasizes imagination, innovation, inspiration, and teamwork. Pattison Outdoor Advertising is an equal opportunities employer. We welcome and encourage applications from people with disabilities. We are committed to providing employment accommodation in accordance with applicable Human Rights Codes and accessibility laws. If you require accommodation during the recruitment process, please advise our Human Resources department.

What you’ll do

Administer accurate, compliant, biweekly payroll across Canadian provinces, including Quebec, and manage payroll year-end reporting, statutory remittances, workers' compensation filings, and payroll accounting. Oversee group benefits and retirement savings administration, maintain payroll and HRIS data, and support employees and regulatory authorities with payroll and benefits inquiries.

Requirements

Requires 3–5 years of full-cycle Canadian payroll and group benefits administration experience in a multi-provincial environment, including hands-on Quebec payroll knowledge. Candidates should understand Canadian payroll legislation and statutory reporting, have intermediate-to-advanced Excel skills, and bring strong analytical, organizational, communication, and payroll accounting abilities; Dayforce experience and English-French bilingualism are assets.

Benefits

• Group Benefits Coverage
• Annual Health and Wellness Credits
• Hybrid Work Schedule
• Employee and Family Assistance Program
• Education Assistance Program
• Tuition Reimbursement
• Paid Time Off
• Competitive Salary
• Annual Administration Bonus
• Discount Rates at Other Company Divisions

Listed skills

• Microsoft Excel · Preferred
• Bilingual communication · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Full-Cycle Canadian Payroll
• Multi-Provincial Payroll
• Quebec Payroll Compliance
• Group Benefits Administration
• Retirement Savings Plan Administration
• Payroll Tax Reporting
• Statutory Deductions
• Workers' Compensation Reporting
• Payroll Year-End Reconciliation
• Ceridian Dayforce
• Microsoft Excel
• Payroll Accounting
• General Ledger Reconciliation
• HRIS Data Management
• Analytical Problem-Solving
• Bilingual Communication

Job areas

• Human Resources
• Finance & Accounting
• Administrative