Accounting Assistant

Job summary

The Accounting Assistant will process accounts payable transactions, including verifying and coding invoices, and assist with monthly bank and credit card reconciliations. They will also support financial record-keeping, prepare reports, and collaborate with internal teams to resolve payment discrepancies.

Job details

About Penny Appeal Canada: Penny Appeal Canada is a humanitarian organization dedicated to transforming the lives of vulnerable individuals and communities across Canada and around the world. Through sustainable development projects, emergency relief efforts, and advocacy campaigns, we aim to alleviate poverty, provide access to education and healthcare, and empower marginalized groups to build brighter futures. Position Overview: As an Accounting Assistant, you will primarily support accounts payable and reconciliations, ensuring timely and accurate financial transactions. You will report directly to the Accountant. This is a contract position with the potential for full-time conversion based on performance. Responsibilities: Process accounts payable transactions including verifying, coding, and entering invoices Assist with monthly bank and credit card reconciliations Support accurate record-keeping and maintain financial files and documentation Assist in preparing reports and summaries as needed Collaborate with internal teams to resolve invoice and payment discrepancies Deposit cash and cheques collected, and keep track of the deposits Support the Accountant and Director of Finance with other accounting-related tasks as assigned. Qualifications: 1–3 years of experience in an accounting or finance support role Strong understanding of accounts payable and general accounting principles Experience with accounting software (e.g., QuickBooks, Xero, or similar) Excellent attention to detail and organizational skills Ability to handle confidential information with integrity Strong communication and problem-solving skills Proficiency in Microsoft Office suite (Word, Excel, PowerPoint) and familiarity with CRM software are required. Knowledge of and passion for humanitarian and charitable work is an asset. Working Conditions: Full-time contract, hybrid role Temp-to-hire with potential to convert to a permanent position based on performance and organizational needs. If you’re looking for a mission-driven organization and a collaborative work environment where your contributions make a difference, we’d love to hear from you!

What you’ll do

The Accounting Assistant will process accounts payable transactions, including verifying and coding invoices, and assist with monthly bank and credit card reconciliations. They will also support financial record-keeping, prepare reports, and collaborate with internal teams to resolve payment discrepancies.

Requirements

Candidates must have 1–3 years of experience in an accounting or finance support role and a strong understanding of accounts payable and general accounting principles. Proficiency in Microsoft Office suite and experience with accounting software like QuickBooks or Xero are required.

Listed skills

• Problem solving · Preferred
• Financial Reporting · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Communication · Preferred
• Microsoft Office · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounts payable
• Reconciliations
• Financial reporting
• QuickBooks
• Xero
• Microsoft Office
• Excel
• Word
• PowerPoint
• CRM software
• Data entry
• Communication
• Problem-solving
• Attention to detail
• Organizational skills
• Report Writing
• Accounts Payable Processing
• Xero (Accounting Software)
• Record Keeping
• Organizational Skills
• Customer Relationship Management (CRM) Software
• Credit Card Reconciliations
• Advocacy
• Microsoft Excel
• Accounts Payable
• Accounting
• Accounting Software
• Deposit Accounts
• Finance
• Generally Accepted Accounting Principles
• Invoicing
• Problem Solving
• Microsoft PowerPoint
• QuickBooks (Accounting Software)
• Sustainable Development
• Detail Oriented

Job areas

• Finance & Accounting
• Administrative
• Social Services
• Accounting Assistant
• Accounting Clerk
• Accounting and Bookkeeping Clerks
• Bookkeeping, Accounting, and Auditing Clerks