administrative assistant
The role involves coordinating information flow, managing office procedures, and handling administrative tasks such as scheduling and correspondence. Additionally, the assistant is responsible for maintaining digital databases and managing office supplies and travel arrangements.
- On-site
- Truro, NS
- Posted Sep 5, 2026
- Apply by Oct 5, 2026
- 1 position
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Job summary
Overview Languages English Education Secondary (high) school graduation certificate Experience 2 years to less than 3 years On site Work must be completed at the physical location. There is no option to work remotely. Responsibilities Tasks Coordinate the flow of information within the team Open and distribute mail and other materials Record and prepare minutes of meetings, seminars and conferences Determine and establish office procedures and routines Schedule and confirm appointments Answer telephone and relay telephone calls and messages Answer electronic enquiries Compile data, statistics and other information Order office supplies and maintain inventory Arrange travel, related itineraries and make reservations Greet people and direct them to contacts or service areas Set up and maintain manual and computerized information filing systems Type and proofread correspondence, forms and other documents Maintain and manage digital database Experience and specialization Computer and technology knowledge MS Excel MS Outlook MS Word Additional information Work conditions and physical capabilities Fast-paced environment Work with minimal supervision Personal suitability Ability to multitask Organized Employment groups This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups: Support for youths Participates in a government or community program or initiative that supports youth employment Offers on-the-job training tailored to youth Offers mentorship, coaching and/or networking opportunities for youth Provides awareness training to employees to create a welcoming work environment for youth
What you’ll do
The role involves coordinating information flow, managing office procedures, and handling administrative tasks such as scheduling and correspondence. Additionally, the assistant is responsible for maintaining digital databases and managing office supplies and travel arrangements.
Requirements
Candidates must have a high school graduation certificate and between 2 to 3 years of relevant experience. Proficiency in MS Office (Word, Excel, Outlook) and the ability to work in a fast-paced environment with minimal supervision are required.
Listed skills
- Appointment SchedulingPreferred
- OrganizationPreferred
- MultitaskingPreferred
- Inventory managementPreferred
Other relevant skills
Identified from the job description. Confirm important requirements above.
- Information Coordination
- Meeting Minutes
- Office Procedures
- Appointment Scheduling
- Data Compilation
- Inventory Management
- Travel Arrangement
- Filing Systems
- Proofreading
- Database Management
- MS Excel
- MS Outlook
- MS Word
- Multitasking
- Organization
Job areas
- Administrative
- Logistics
- Transportation
Additional details
- Minimum education
- High school
- Minimum experience
- 2+ years
- Apply by
- Oct 5, 2026
- Posting language
- English
- Working hours
- 40 hours per week
- Seniority
- Entry level