Administrative Assistant

Company Description PhysioFlow: Physiotherapy & Sport Injury Clinic is a patient-centered practice located at 7368 Yonge St in Vaughan, Ontario, Canada. The clinic focuses on physiotherapy and sports injury management, supporting individuals in recovering from injuries and improving physical performance. Team members collaborate with licensed healthcare professionals in a supportive, community-oriented environment. The clinic values professionalism, clear communication, and efficient administration to ensure a smooth experience for all visitors and patients. Role Description The Administrative Assistant is a part-time, on-site role based in Vaughan, Ontario, Canada. This role is responsible for greeting patients, answering phone calls, managing appointment bookings, and responding to general inquiries in a polite and professional manner. Daily tasks include maintaining patient records, organizing files, preparing basic documentation, and supporting clinicians with scheduling and administrative needs. The Administrative Assistant also helps manage reception area activities, coordinates payment processing and billing-related paperwork, and assists with other clerical tasks to ensure the clinic runs efficiently. Qualifications Candidates should possess strong Administrative Assistance and Clerical Skills to manage scheduling, records, and general office tasks efficiently. Candidates should possess professional Phone Etiquette and clear Communication skills to interact effectively with patients, visitors, and team members. Candidates should possess Executive Administrative Assistance capabilities for handling calendars, coordinating appointments, and supporting clinic leadership when needed. Candidates should have basic computer proficiency, including familiarity with office software and electronic scheduling systems. Candidates should demonstrate attention to detail, reliability, and the ability to prioritize tasks in a busy clinical environment. Previous experience in a healthcare or clinic setting is an asset, and completion of a relevant administrative or office support program is beneficial.

The Administrative Assistant is responsible for greeting patients, managing appointment bookings, and handling general inquiries. They also maintain patient records, coordinate billing paperwork, and support clinicians with scheduling and clerical tasks.

Candidates must have strong administrative and clerical skills, professional phone etiquette, and basic computer proficiency. Previous experience in a healthcare setting and completion of a relevant administrative program are considered assets.

• Attention to detailPreferred
• CommunicationPreferred

Identified from the job description. Confirm important requirements above.

• Administrative Assistance
• Clerical Skills
• Phone Etiquette
• Communication
• Executive Administrative Assistance
• Calendar Management
• Appointment Coordination
• Computer Proficiency
• Electronic Scheduling Systems
• Attention To Detail
• Prioritization
• Billing Processing

• Administrative
• Healthcare
• Customer Service & Support
• Sports & Recreation

Minimum education

Professional degree

Minimum experience

0+ years

Posting language

English

Working hours

40 hours per week

Seniority

Entry level

Application method

Direct apply is available