Administrative Assistant

Job summary

The Administrative Assistant provides comprehensive operational and executive support to the site leadership team and business functions. Responsibilities include managing visitor experiences, maintaining GMP documentation, and coordinating site activities to ensure efficient business operations.

Job details

Be the First to Apply Division Piramal Pharma Solutions Piramal Pharma Solutions is a contract development and manufacturing organization (CDMO), offering end-to-end development and manufacturing solutions across the drug life cycle. We serve our clients through a globally integrated network of facilities in North America, Europe and Asia. This enables us to offer a comprehensive range of services including Drug Discovery Solutions, Process & Pharmaceutical Development services, Clinical Trial Supplies, Commercial supply of APIs and Finished dosage forms. We also offer specialized services like development and manufacture of Highly Potent APIs and Antibody Drug Conjugation. Our capability as an integrated service provider & experience with various technologies enables us to serve Innovator and Generic companies worldwide. For more details, please visit : www.piramalpharmasolutions.com Job Title Administrative Assistant Job Description The Administrative Assistant is a key member of the Aurora site team, providing administrative, operational, and coordination support to leadership, employees, customers, and visitors. This role combines executive support, visitor experience, document management, and site coordination activities to enable efficient business operations in a dynamic and regulated environment. The incumbent leverages technology, digital tools, and continuous improvement practices to deliver exceptional service while supporting evolving business needs. Administrative & Leadership Support: Provide administrative support to the Site Head, Site Leadership Team, Human Resources, and other business functions. Coordinate meetings, travel arrangements, site communications, reports, presentations, and other activities that enable effective business operations. Reception & Visitor Experience: Serve as the primary point of contact for visitors, customers, vendors, and incoming communications. Support visitor management, meeting logistics, site hospitality, and front-office operations while promoting a professional and welcoming environment. Document Management & Compliance Support Support the management, digitization, archiving, and retrieval of GMP and non-GMP documentation in accordance with company procedures, Good Documentation Practices (GDP), and regulatory requirements. Maintain required GMP training and support document-related activities that contribute to inspection readiness and compliance. Site Coordination & Administrative Operations Coordinate administrative services, office resources, employee events, site activities, and vendor interactions. Support the planning and execution of meetings, leadership visits, customer visits, and employee engagement initiatives. Continuous Improvement & Digital Enablement Leverage technology and digital tools to enhance efficiency, improve service delivery, and elevated client experience Identify opportunities to streamline administrative processes and contribute to continuous improvement initiatives across the site. Perform other duties and projects as assigned to support business priorities. Canada Salary Range :CAD50,000.00 - CAD60,000.00/Per Year

What you’ll do

The Administrative Assistant provides comprehensive operational and executive support to the site leadership team and business functions. Responsibilities include managing visitor experiences, maintaining GMP documentation, and coordinating site activities to ensure efficient business operations.

Requirements

The role requires experience in administrative support within a regulated environment, ideally with knowledge of Good Documentation Practices. Candidates must be proficient in digital tools and capable of managing site-wide coordination and compliance tasks.

Listed skills

• Continuous Improvement · Preferred
• Administrative Support · Preferred
• Compliance · Preferred
• Communication · Preferred
• Reporting · Preferred
• coordination · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative Support
• Document Management
• Visitor Management
• Coordination
• Digital Tools
• Continuous Improvement
• Communication
• Compliance
• Good Documentation Practices
• GMP
• Office Operations
• Travel Arrangements
• Meeting Logistics
• Reporting
• Presentation Skills
• Business Operations
• Planning
• Application Programming Interface (API)
• Management
• Good Manufacturing Practices
• Clinical Trials
• Continuous Improvement Process
• Digitization
• Drug Discovery
• Employee Engagement
• Executive Information Systems
• Front Office
• Leadership
• Operations
• Pharmaceuticals
• Presentations
• Service Delivery Improvement
• Vendor Relationship Management
• Coordinating
• Business Priorities

Job areas

• Administrative
• Manufacturing
• Healthcare
• Customer Service & Support
• Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive