Executive Assistant – Civil & Infrastructure

Job summary

The Executive Assistant will provide administrative and operational support to the Vice President and leadership team while coordinating strategic priorities and meetings. They will also manage division documentation, prepare executive deliverables, and facilitate communication across internal stakeholders.

Job details

JOB DESCRIPTION Ready to build your career? We want to hear from you. As an Executive Assistant within Pomerleau’s Bridges and Marine Works team, you will serve as the right-hand person to the Vice President and a key partner to the leadership team. You will contribute to the division’s operational efficiency by coordinating administrative activities, tracking strategic priorities, and preparing executive deliverables. Working on large-scale construction projects across the country, you will have the opportunity to thrive in a dynamic environment where your organizational skills, autonomy, and proactive approach will have a direct impact on the team’s success. What you will do · Provide administrative and operational support to the Vice President and leadership team. · Act as the central point of contact between directors, corporate functions, and internal stakeholders. · Plan, prepare, and coordinate Monthly Operational Reviews (MORs) and other leadership meetings. · Prepare agendas, meeting minutes, decision logs, and action item follow-ups. Track commitments and ensure follow-through on actions arising from management meetings. · Coordinate leadership committees, collaborative meetings, and internal forums. · Centralize, organize, and maintain division documentation. · Manage and govern SharePoint sites and collaboration tools. · Maintain organizational charts, distribution lists, and division directories. · Prepare and format PowerPoint presentations, executive briefs, reports, and leadership documents. · Produce summaries, dashboards, and decision-support materials. · Coordinate division events, workshops, retreats, conferences, and travel arrangements. · Contribute to the continuous improvement of administrative and operational processes. This Role Is for You If You Have · A diploma in Administration, Office Technology, Management, or a related field. · At least five years of experience in an executive support or leadership coordination role. · Exceptional organizational skills and the ability to manage multiple priorities simultaneously. · Strong communication, writing, and summarization skills. · A high level of autonomy, initiative, and professional judgment. · The professionalism and discretion required to handle confidential and sensitive information. · The ability to collaborate effectively with stakeholders at all levels of the organization. · Advanced proficiency in Microsoft 365, including Outlook, Excel, PowerPoint, Teams, and SharePoint. Additional Assets · Experience preparing executive presentations, management reports, and leadership-level documentation. · Experience in a project-based environment or within the construction industry. Benefits • RRSP with up to 5% employer matching • Hybrid work model for corporate roles • Employee stock ownership program • Career growth through real development opportunities • Transit pass reimbursement — get to work for free • Minimum 4 weeks of vacation from day one For the past six years, we've proudly held the distinction of being one of Canada's Top 100 Employers. Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work. If this speaks to you, apply for this role or connect with one of our recruiters to learn how we can support you throughout the process. GENERAL INFORMATION Job Location * Montreal, QC Date Published 15-Jul-2026 Department Administration Employment Type Permanent Working Arrangement Hybrid Role Type Full-Time

What you’ll do

The Executive Assistant will provide administrative and operational support to the Vice President and leadership team while coordinating strategic priorities and meetings. They will also manage division documentation, prepare executive deliverables, and facilitate communication across internal stakeholders.

Requirements

Candidates must possess a diploma in Administration or a related field and at least five years of experience in an executive support role. Proficiency in Microsoft 365 and strong organizational, writing, and collaboration skills are essential for this position.

Benefits

• RRSP with up to 5% employer matching
• Hybrid work model
• Employee stock ownership program
• Career growth opportunities
• Transit pass reimbursement
• Minimum 4 weeks of vacation

Listed skills

• Project Coordination · Preferred
• Administrative Support · Preferred
• Microsoft 365 · Preferred
• Teams · Preferred
• Microsoft Excel · Preferred
• SharePoint · Preferred
• Communication · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Operational support
• Project coordination
• Meeting management
• Document management
• SharePoint
• Microsoft 365
• Outlook
• Excel
• PowerPoint
• Teams
• Communication
• Writing
• Summarization
• Organizational skills
• Professional judgment
• Executive Presentations
• Operational Efficiency
• Management Reporting
• Professionalism
• Organizational Skills
• Follow Through
• Strategic Prioritization
• Microsoft Excel
• Dashboard
• Management
• Collaborative Software
• Continuous Improvement Process
• Executive Information Systems
• Leadership
• Taking Meeting Minutes
• Microsoft Outlook
• Organizational Charts
• Microsoft PowerPoint
• Presentations
• Microsoft SharePoint
• Technical Management
• Travel Arrangements
• Collaboration
• Coordinating

Job areas

• Administrative
• Construction
• Management & Leadership
• Infrastructure Associate
• Executive Assistant
• Administrative and Executive Secretaries
• Executive Secretaries and Executive Administrative Assistants

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