Office Coordinator

Job summary

The Office Coordinator will manage daily office operations, including facility maintenance, vendor coordination, and supply inventory. They will also support the operations team with onboarding logistics, travel arrangements, and administrative reporting.

Job details

JOB DESCRIPTION Ready to build your career? We want to hear from you. Pomerleau is seeking a dedicated Office Coordinator to support our Vancouver Regional Office. This role is central to keeping our operations running smoothly and efficiently. With strong administrative experience and a passion for operational excellence, you will provide high‑quality support to both our Operations team in a fast‑paced, deadline‑driven environment. What you will do: • Manage building access, security fobs, and office onboarding logistics. • Oversee office, kitchen, and general supplies, including ordering and inventory management. • Coordinate team lunches, meetings, and other office events as required. • Serve as the primary point of contact for office-related requests, including maintenance, facilities, and workspace concerns. • Coordinate office vendors and service providers to support day-to-day operations. • Maintain organized office records, tracking logs, and administrative documentation. • Support employee onboarding and offboarding activities, including workspace setup and access management. • Coordinate accommodation arrangements for staff and craft personnel assigned to the project, as required. • Track occupancy and maintain records for company-provided accommodations. • Coordinate personnel movements, including check-in/check-out schedules, key distribution, cleaning coordination, and related logistics. • Review and process accommodation and travel requests received through the shared inbox. • Prepare administrative reports and maintain tracking tools to support operational visibility and cost management. • Provide general administrative support to project leadership and office personnel. This role could be for you if you have • 3-5+ years of administrative experience, ideally within the construction industry. • Strong interpersonal skills with the ability to work effectively in a dynamic team. • Highly organized, efficient, and able to work independently with minimal supervision. • Proactive in identifying opportunities for process improvement. • Proficient in MS Office, especially Word and Excel. • Excellent time management and attention to detail. • Strong written and verbal communication skills. • Professional, approachable, and able to handle confidential information appropriately. • Comfortable working in a fast‑paced, deadline‑driven environment. • Demonstrated integrity, professionalism, and reliability Benefits • RRSP with up to 5% employer matching • Hybrid work model for corporate roles • Employee stock ownership program • Career growth through real development opportunities • Transit pass reimbursement — get to work for free • Minimum 4 weeks of vacation from day one For the past six years, we've proudly held the distinction of being one of Canada's Top 100 Employers. The expected compensation range posted for this role applies to available work locations in Ontario and/or British Columbia. Offered compensation may vary from the posted range based on a candidate’s relevant skills, experience, qualifications, geographic location, and the final job for which they are hired. Please view this job on Pomerleau’s official Career Site if the posted compensation range is unavailable on a third‑party job board. Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work. If this speaks to you, apply for this role or connect with one of our recruiters to learn how we can support you throughout the process. GENERAL INFORMATION Job Location * Vancouver, BC Date Published 07-Oct-2026 Department Administration Min Compensation 57 000 Max Compensation 74 000 Compensation Frequency Annual Employment Type Permanent Working Arrangement On-Site Role Type Full-Time

What you’ll do

The Office Coordinator will manage daily office operations, including facility maintenance, vendor coordination, and supply inventory. They will also support the operations team with onboarding logistics, travel arrangements, and administrative reporting.

Requirements

Candidates should have 3-5 years of administrative experience, preferably within the construction industry. Proficiency in MS Office and strong organizational and interpersonal skills are required for this role.

Benefits

• RRSP with up to 5% employer matching
• Hybrid work model
• Employee stock ownership program
• Career growth opportunities
• Transit pass reimbursement
• Minimum 4 weeks of vacation

Listed skills

• Time management · Preferred
• Administrative Support · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Vendor Coordination · Preferred
• MS-Office · Preferred
• Communication · Preferred
• Reporting · Preferred
• Microsoft Word · Preferred
• Inventory management · Preferred
• Process Improvement · Preferred
• Onboarding · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Office management
• Inventory management
• Vendor coordination
• Onboarding
• Offboarding
• Travel coordination
• Accommodation management
• Reporting
• MS Office
• Word
• Excel
• Time management
• Communication
• Attention to detail
• Process improvement
• Administrative Support
• Professionalism
• Administrative Functions
• Microsoft Excel
• Cost Management
• Management
• Leadership
• Interpersonal Communications
• Inventory Management
• Microsoft Office
• Employee Onboarding
• Operational Excellence
• Operations
• Time Management
• Verbal Communication Skills
• Process Improvement
• Coordinating
• Detail Oriented

Job areas

• Administrative
• Construction
• Management & Leadership
• Office Coordinator
• Administrative Clerk / Coordinator
• General Office Clerks
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

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