Administrative Assistant (St. Thomas, U.S. Virgin Islands)

Date: Jul 2, 2026 Location: St. Thomas, VI Company: Popular Workplace Type: On-site Administrative Assistant (St. Thomas, U.S. Virgin Islands) Job Type General Description Analyzes and controls administrative process to facilitate and simplify operations and verifies compliance with established procedures to achieve the unit’s results. Essential Duties And Responsibilities Provide general administrative support including mailing, scanning, faxing and copying to management. Compiles data, and type statistical reports, presentations and proposals. Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records minutes of meetings. Gives support to assure the compliance of established objectives, plans and procedures. Gives orientation to clients about unit services. Performs administrative tasks (i.e. request reimbursements, payments) representing the company. Creates and maintains database and spreadsheet files. Arranges complex and detailed travel plans and itineraries and compiles documents for travel-related meetings. In some cases, negotiates with vendors, government agencies, external consultants about availability, time, service due date, and service charge (within an authorized margin of discretion). Maintain office supplies for department. Supervisory Responsibilities This job has no supervisory responsibilities. Education Bachelor's Degree in Business Administration Experience Two to three years related experience. Certifications / Licenses No certifications or license needed. Other Qualifications Banking experience preferred Ability to work effectively with diverse teams High level of integrity, strong work ethic, and ability to maintain confidentiality Customer service experience is a plus Strong written and verbal communication skills Tech-savvy with the ability to learn new systems quickly Able to work independently with minimal supervision Strong problem-solving skills Region Locations St. Thomas Work Schedule Monday to Friday, from 8:00 a.m. to 5:00 p.m. Values Passion for People Succeed Together Own Every Moment Build the Future Additional Requirements The information provided here is only a general guide as to the nature of the position and does not constitute an exact description of the goals, tasks, duties and responsibilities of the position. The specific details of each position are described in the employee’s performance evaluation. Important: The candidate must provide evidence of academic preparation or courses related to the job posting, if necessary. Our hybrid work model benefit applies to certain positions and is subject to changes based on the organizational needs. Applicants must be authorized to work for any employer in the United States. This position is not open to applicants who need visa sponsorship or transfer of visa sponsorship at this time. About Us Popular is Puerto Rico’s leading financial institution and have been evolving since it was founded over a century ago. From a small bank it has developed into a large corporation that offer a wide variety of services and financial solutions to our customers, with presence in the United States, the Caribbean and Latin America. As employees, we are dedicated to making our customers dreams come true by offering financial solutions in each stage of their life. Our extensive trajectory demonstrates the resiliency and determination of our employees to innovate, reach for the right solutions and strongly support the communities we serve; therefore, we value their diverse skills, experiences and backgrounds. We reaffirm our commitment to always offer essential financial services and solutions for our customers and communities, including during emergency situations and/or natural disasters. Popular’s employees are considered essential workers, whose role is critical in the continuity of these important services even under such circumstances. By applying to this position, you acknowledge that Popular may require your services during and immediately after any such events. If you have a disability or need more information about requesting an accommodation, please contact us at [email protected] . This email inbox is monitored for such types of requests only. All information you provide will be kept confidential and will be used only to the extent required to provide needed exemptions or reasonable accommodations. Any other correspondence will not receive a response. Are you ready for a rewarding career? Popular is an Equal Opportunity Employer, including Disability/Vets Learn more about us at www.popular.com and keep updated with our latest job postings at www.jobs.popular.com . Connect with us! LinkedIn | Facebook | Twitter | Instagram If you are a California resident, please click here to learn more about your privacy rights.

The role involves analyzing and controlling administrative processes to simplify operations and ensure compliance with established procedures. Key duties include providing general management support, coordinating meetings, managing travel itineraries, and maintaining office databases.

Candidates must possess a Bachelor's Degree in Business Administration and two to three years of related experience. Banking experience and strong communication skills are preferred, along with the ability to work independently and maintain confidentiality.

• Customer servicePreferred
• Problem solvingPreferred

Identified from the job description. Confirm important requirements above.

• Administrative Support
• Data Compilation
• Meeting Coordination
• Client Orientation
• Database Management
• Travel Planning
• Vendor Negotiation
• Office Management
• Written Communication
• Verbal Communication
• Problem Solving
• Confidentiality
• Customer Service

• Administrative
• Finance & Accounting
• Customer Service & Support

Minimum education

Bachelor’s degree

Minimum experience

2+ years

Apply by

Sep 12, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Entry level