Temporary Secretary

Date posted: August 16, 2026 Pay: From CA$20.86 per hour Job description: Temporary Contract Appointment Secretary The Port Arthur Health Centre is currently seeking a Temporary Contract Appointment Secretary to provide administrative and scheduling support for specialist physicians. This position is required to provide consistent weekday coverage and is available Monday through Friday. The successful candidate will begin as soon as possible to allow for training and orientation before the current temporary coverage concludes. This is a temporary contract position with no guaranteed end date and is not eligible for benefits or permanent full-time status. Position Summary The Appointment Secretary is responsible for managing the schedules of two specialist physicians, coordinating patient appointments, and providing administrative support to the physicians and their patients. The successful candidate will be the primary point of contact for appointment scheduling and physician communications, ensuring the efficient day-to-day operation of the specialists' practices. Key Responsibilities Schedule patient appointments according to physician availability. Book appointments based on referrals received from hospitals, clinics, and external physicians. Enter, update, and maintain accurate appointment information within the electronic medical record (EMR). Confirm, cancel, and reschedule appointments as required. Receive, document, and relay telephone and electronic messages for physicians in a timely manner. Respond promptly and professionally to communications from physicians. Screen and appropriately direct calls intended for the physicians. Explain physician instructions to patients, including information regarding diagnostic testing, procedures, and pre-operative care. Prepare, compile, and transmit patient records and related documentation. Maintain strict patient confidentiality in accordance with privacy legislation and clinic policies. Provide administrative support to the specialist physicians and collaborate with clinic staff to ensure efficient patient care. Perform other related duties as assigned. Qualifications Excellent communication and interpersonal skills. Strong organizational and time-management skills with exceptional attention to detail. Ability to prioritize competing demands in a fast-paced medical office. Strong computer skills; experience using an electronic medical record (EMR) system is an asset (Healthscreen experience is preferred). Demonstrated professionalism, tact, and discretion when dealing with physicians, patients, and staff. Previous experience in a medical office or healthcare setting is considered an asset. Working Conditions Monday to Friday, 8:30am - 5:00pm Office-based position requiring prolonged computer use. Frequent interaction with specialist physicians, patients, hospitals, clinics, and other healthcare providers.

The role involves managing schedules for two specialist physicians and coordinating patient appointments via EMR. It also includes handling physician communications and providing administrative support to ensure efficient clinic operations.

Candidates should possess strong organizational skills and professionalism, with experience in a medical office or using EMR systems (specifically Healthscreen) being an asset. Excellent communication skills and the ability to prioritize tasks in a fast-paced environment are required.

• Time managementPreferred
• OrganizationPreferred

Identified from the job description. Confirm important requirements above.

• Appointment Scheduling
• Electronic Medical Record (EMR)
• Administrative Support
• Patient Communication
• Time Management
• Organization
• Medical Office Administration
• Patient Confidentiality
• Professionalism
• Interpersonal Skills

• Administrative
• Healthcare
• Customer Service & Support

Minimum experience

0+ years

Apply by

Sep 18, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Entry level

Application method

Direct apply is available