Site Administrator
The Site Administrator is responsible for managing timesheets, LEM submissions, and project documentation while coordinating travel and camp accommodations. They also provide general administrative support, including filing, reporting, and database management.
- On-site
- Fort McMurray, AB
- Posted Aug 25, 2026
- 1 position
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Job summary
Job Overview: Start Date: Sept 2026 Location: Syncrude Base Shift: 7/7 rotation *This position is local to Fort McMurray - no camp provided. JOB DUTIES Key/Reconcile Timesheets in Internal Time Entry system/CORE Submit LEMs to Client for approval (if required) Troubleshoot and resolve time entry discrepancies Book and coordinate employee camp accommodations and travel (flights, ground transportation, charters), in accordance with Company policy Provide support in preparation and maintenance of project documents and reporting Submit requests for equipment, materials, etc. as required Manage field project files and databases Assist in completing progress reports Manage incoming and outgoing mail Perform general administrative duties such as filing, scanning, photocopying, creating memos, etc. Various other duties as requested by management QUALIFICATIONS/SKILLS 1 - 3 years’ site administrative experience Experience with CDMS/My Track considered an asset Experience with Fieldglass considered an asset Excellent verbal and written communication skills Skilled in the use of MS Office (Word, Excel, Outlook, PowerPoint) DTC experience preferred Must be able to work under pressure, to multi-task, and meet deadlines Possess strong organizational skills #LI-AK1
What you’ll do
The Site Administrator is responsible for managing timesheets, LEM submissions, and project documentation while coordinating travel and camp accommodations. They also provide general administrative support, including filing, reporting, and database management.
Requirements
Candidates must have 1-3 years of site administrative experience and proficiency in MS Office applications. Experience with systems like CDMS, My Track, or Fieldglass is considered an asset.
Listed skills
- Microsoft ExcelPreferred
- Microsoft WordPreferred
- Microsoft OutlookPreferred
Other relevant skills
Identified from the job description. Confirm important requirements above.
- Timesheet reconciliation
- LEM submission
- Time entry troubleshooting
- Travel coordination
- Project documentation
- Database management
- Progress reporting
- Administrative support
- MS Office
- Word
- Excel
- Outlook
- PowerPoint
- Communication skills
- Organizational skills
- Multi-tasking
- Organizational Skills
- Ability To Meet Deadlines
- SAP Fieldglass (Vendor Management Tool)
- Administrative Functions
- Microsoft Excel
- Communication
- Memos
- Microsoft Outlook
- Microsoft Office
- Multitasking
- Microsoft PowerPoint
- Troubleshooting (Problem Solving)
- Progress Reporting
- Filing
- Project Files
Job areas
- Administrative
- Construction
- Energy
- Logistics
- Site Administrator
- Operations Manager (General)
- Manufacturing Managers
- General and Operations Managers
Additional details
- Minimum experience
- 2+ years
- Posting language
- English
- Working hours
- 40 hours per week