Executive Assistant

Job summary

The Executive Assistant will serve as a strategic partner to C-suite leadership by managing complex calendars, communications, and travel logistics. They will also act as a central liaison for internal and external stakeholders while ensuring the confidentiality of sensitive corporate data.

Job details

Executive Assistant Position Overview Our organization is seeking a highly polished, proactive, and strategic Executive Assistant (EA) to provide comprehensive administrative and operational support to our C-suite leadership. Operating as a trusted partner and extension of the executive office, the ideal candidate will possess a high degree of emotional intelligence, exceptional organizational skills, and an impeccable track record of maintaining strict confidentiality. This is a fully confidential search conducted on behalf of an established, fast-growing company. Full company details will be disclosed to qualified candidates during the initial interview phase. Key Responsibilities Calendar & Schedule Management: Serve as the strategic gatekeeper, managing complex, fluid, and high-volume corporate calendars. Prioritize meetings, resolve scheduling conflicts proactively, and protect the executive's time. Executive Communications: Manage incoming and outgoing correspondence, including emails and phone calls. Draft, edit, and proofread high-level communications, presentations, and reports on behalf of the executive. Travel Logistics: Coordinate intricate domestic and international travel arrangements, creating detailed, comprehensive itineraries that account for transit, lodging, and meeting preparations. Meeting & Event Coordination: Plan and execute internal and external meetings, board presentations, and corporate events. Prepare necessary agendas, presentations, and materials ahead of time. Operational Partnership: Act as a central liaison between the executive office and internal teams, external partners, and key stakeholders. Track project deadlines, follow up on action items, and ensure critical tasks move forward smoothly. Confidentiality & Discretion: Handle sensitive corporate data, personnel records, and strategic plans with absolute discretion and professional diplomacy. Required Qualifications Experience: 5+ years of experience as an Executive Assistant directly supporting C-level executives (CEO, Founder, or President preferred). Technical Discretion: Advanced proficiency with modern office suites (e.g., Microsoft Office 365 or Google Workspace) and project management collaboration tools. Problem Solving: Proven ability to remain calm under pressure, think critically, and pivot quickly in response to changing priorities. Communication: Exceptional written and verbal communication skills with a refined professional demeanor. Project Management: Strong execution skills with the ability to manage multiple high-priority projects simultaneously without oversight. What We Offer Competitive base salary commensurate with experience. Comprehensive health, dental, and vision insurance benefits packages. Retirement savings plans with company matching. Generous paid time off (PTO) and annual performance bonuses. Disclaimer: This is currently for an active job opportunity. By applying, you will be part of our trusted network, ensuring our recruiters can match you with suitable roles. Let us help you take the next step in your career journey. A.I. may be used in the recruitment and selection process.

What you’ll do

The Executive Assistant will serve as a strategic partner to C-suite leadership by managing complex calendars, communications, and travel logistics. They will also act as a central liaison for internal and external stakeholders while ensuring the confidentiality of sensitive corporate data.

Requirements

Candidates must have at least 5 years of experience supporting C-level executives and possess advanced proficiency in modern office suites. Strong project management skills, exceptional communication abilities, and the capacity to remain calm under pressure are essential for this role.

Benefits

• Health insurance • Dental insurance • Vision insurance • Retirement savings plans • Company matching • Paid time off • Annual performance bonuses

Listed skills

• Problem solving · Preferred
• Google Workspace · Preferred
• Project management · Preferred
• Stakeholder Management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Calendar management
• Executive communication
• Travel logistics
• Event coordination
• Operational support
• Confidentiality
• Emotional intelligence
• Project management
• Microsoft Office 365
• Google Workspace
• Strategic planning
• Problem solving
• Proofreading
• Stakeholder management

Job areas

• Administrative
• Management & Leadership
• Finance & Accounting
• Consulting