Personal Affairs Manager

Executive Operations & Personal Affairs Manager Location GTA Salary up to $120,000 The position of Executive Operations & Personal Affairs Manager is responsible for leading or assisting with projects. The ability to take on novel projects from initial stages to full implementation is a paramount requirement of the role. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. DUTIES AND RESPONSIBILITIES (BUT NOT LIMITED TO) · Performing personal errands as directed by the Founder & Executive Chairman, and family members. · Coordination of personal and professional life maintenance tasks. · Assist in scheduling in collaboration with the Chairman’s Executive Assistant for specific projects or to cover for Executive Assistant in her absence. · Manage and coordinate the day-to-day operations, maintenance, service providers, and special projects related to the family's residences and residential properties. · Manage information flow in a timely and accurate manner. · Make travel arrangements and accommodation requests. · Assist with planning of events. · May periodically be required to take minutes during meetings at the discretion of and for the Chairperson · Produce reports, presentations, briefs, and correspondence as requested; format information for internal and external communication (i.e., memos, emails, presentations, reports) · Negotiate with vendors on behalf of the company as required. · Coordinate and engage with architects, engineers, surveyors, marketing, and sales along with our internal corporate teams. · Investigate inefficiencies and provide resolution options to stakeholders. · Provide flexible, ad hoc support to ensure the Chairman’s daily life runs smoothly. · Monitor deadlines and initiate preliminary work on ongoing projects. · Assist with the coordination and management of philanthropic initiatives and events. · Liaise with non-profit organizations, donors, and stakeholders. · Manage household staff and vendors. · Oversee family calendars, travel itineraries, and special projects. Skills: · Discretion and trustworthiness: you will often be party to confidential information · Excellent verbal and written communications skills · Time management skills · Flexibility and adaptability · Ability to be proactive; take initiative · Tact, diplomacy, and confidentiality · Organizational skills and the ability to multitask · Prioritize daily workload · Effective communication skills and English proficiency · Strong familiarity with office equipment (i.e., copiers; meeting tools such as projection systems) · Excellent knowledge of MS Office as well as up to-date with the latest office systems and applications (Outlook, virtual meeting platforms, email platforms, SharePoint, Canva, Mailchimp, Webflow) · Strong familiarity with a variety of devices and platforms and able to provide Tier 1 level IT support. This is currently for an active job opportunity. By applying, you will be part of our trusted network, ensuring our recruiters can match you with suitable roles. Let us help you take the next step in your career journey. A.I. may be used in the recruitment and selection process.

The role involves managing the personal and professional operations for the Founder and their family, including residence maintenance and travel coordination. It also entails overseeing philanthropic initiatives, vendor negotiations, and providing high-level administrative support.

Candidates must possess exceptional organizational skills, discretion, and proficiency in MS Office and various digital platforms. The ability to be proactive and provide Tier 1 IT support is also required.

• Time managementPreferred
• Project managementPreferred

Identified from the job description. Confirm important requirements above.

• Discretion
• Verbal Communication
• Written Communication
• Time Management
• Adaptability
• Proactivity
• Diplomacy
• Organizational Skills
• Multitasking
• Prioritization
• English Proficiency
• MS Office
• IT Support
• Vendor Negotiation
• Event Planning
• Project Management

• Administrative
• Management & Leadership
• Hospitality
• Customer Service & Support
• Marketing

Minimum experience

2+ years

Apply by

Sep 20, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Associate

Application method

Direct apply is available