Reception Services Assistant, Part Time, Reception Services

Job Code: 26800 Status: Part-Time Location: Providence Care Hospital / Providence Transitional Care Centre Union: OPSEU 4104 Service Clerical Wage: $27.92- $30.50/hr Posting Period: August 28, 2026 - September 6, 2026 Position Summary The Reception Services Assistant will provide high quality reception services to patients/clients/families/visitors and staff at Providence Care Hospital (PCH). In addition, the Reception Service Assistant will operate automated telephone system and provide general clerical support as needed. The Reception Services Assistant will work in collaboration with the Welcome Desk Volunteers to provide a welcoming environment to Providence Care Hospital. Skills And Qualifications Required Completion of High School Diploma Certificate or Diploma in Administrative Services, Office Administration or Microsoft Office training etc., preferred Minimum one year of experience operating an electronic telephone management (“switchboard”) system in a busy environment; Experience in reception services in a hospital or similar environment, preferred Experience interacting with patients and families, preferred, and/or experience as a patient or caregiver who has received care in a hospital environment, preferred Position Responsibilities Greets guests, staff and physicians to PCH in a friendly and professional manner Helps guests navigate and wayfind at PCH by providing verbal instructions Answers the general telephone line (Reception) and transfers callers to appropriate destination; checks answering machine regularly and ensures a response to callers who have left messages and require callback Ensures enquiries are processed in a pleasant, polite, prompt and professional manner and ensures privacy of patient/client information is maintained Uses public address system to announce events or page individuals according to Providence Care’s overhead paging policy Identifies staff questions or potential concerns to the appropriate manager, with the goal of resolving issues to the best outcome for patients, clients and all who work at PCH Transfers emergency phone system at the beginning of the morning shift and prior to the end of the shift, in collaboration with Security staff Identifies when a visitor/client has a complaint/concern and either helps resolve the situation, supports the documentation of the complaint and/or contacts Patient Relations for additional, timely support Is familiar with and understands responsibilities of Reception Services Officers documented in Emergency Code procedures; executes responsibilities when Codes are called Why Work At Providence Care Hospital Specialized sub-acute Care in rehabilitation, mental health services, complex medical management and palliative care A hospital striving for excellence in care, education and research Committed to people centred approach to care delivery Competitive salaries with percentage in lieu of benefits & vacation Healthcare of Ontario Pension Plan (HOOPP) State of the Art Building with on-site parking On-site café and cafeteria with a variety of food options Corporate and unit/service specific orientation for new hires Focus on Healthy Workplace & Culture of Quality Employee & Family Assistance Program Education, mentorship and bursary opportunities Fully affiliated with Queen’s University and St. Lawrence College and other academic institutions Located on the shores of Lake Ontario surrounded by park land and walking trails Disclosure: We do not use artificial intelligence to screen, assess, or make selection decisions in our recruitment process. Unless specifically stated, all job postings are for existing positions at Providence Care.

Provide high-quality reception and wayfinding services to patients, families, and staff at Providence Care Hospital. Manage the automated telephone system and provide general clerical support while maintaining patient privacy.

Requires a high school diploma and at least one year of experience operating an electronic telephone management system in a busy environment. A certificate in administrative services and experience in a hospital setting are preferred.

• Percentage in lieu of benefits & vacation • Healthcare of Ontario Pension Plan (HOOPP) • On-site parking • On-site café and cafeteria • Corporate and unit/service specific orientation • Employee & Family Assistance Program • Education, mentorship and bursary opportunities

• Customer servicePreferred
• Microsoft OfficePreferred
• Conflict ResolutionPreferred

Identified from the job description. Confirm important requirements above.

• Reception Services
• Switchboard Operation
• Clerical Support
• Customer Service
• Wayfinding Assistance
• Public Address System
• Patient Privacy
• Conflict Resolution
• Microsoft Office
• Telephone Management

• Administrative
• Healthcare
• Customer Service & Support

Minimum education

High school

Minimum experience

0+ years

Apply by

Sep 27, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Entry level