Clerical Support, Regional Programs, FPS - Minimum and Medium Security Units

Job summary

Transcribe and edit medical dictation and other documents, process referrals and client data, and maintain clinical records, including arranging off-site storage and retrieval. Provide reception services, monitor schedules and deadlines, coordinate meetings and minutes, and maintain office supplies and equipment.

Job details

Clinical Support, Regional Programs Forensic Psychiatric Services, Surrey BC Are you efficient and detail oriented? Effectively handle administrative tasks so our department runs smoothly and we can provide patients with the best possible care. What You’ll Do Transcribe a variety of medical dictation, including correspondence and reports to Court and Review Board by typing material from Dictaphone or handwritten notes and editing output for accuracy. Enter data into typing log in order to track completed reports. Provide reception services by operating a multi-line reception switchboard, ascertaining nature of business, responding to inquiries, taking/relaying messages and/or redirecting callers to appropriate personnel, providing basic information, greeting and responding to all clients and visitors arriving at the clinic, and directing and notifying the appropriate staff of their presence. Process referrals and enter client data into computer systems, databases and other software programs. Maintain client charts by creating clinical records and ensuring material is labeled with patient information; monitoring documents for completeness, signature and dates; returning outstanding items to appropriate staff members; filing documents into relevant sections; replacing or repairing old/damaged charts; completing the clinical record upon discharge; and ensuring all records are assembled. Coordinate and prepare client charts for off-site storage. Initiate retrieval requests and organize the return of records to storage. Maintain schedules and perform event and program tracking by logging into and reviewing electronic calendars/schedules, monitoring upcoming deadlines and appointment dates including court assessments and Review Board, and providing reminders to staff as appropriate. Type a variety of non-technical material such as general correspondence, forms, lists, memorandums, and notes from handwritten draft or Dictaphone by utilizing word processing software and distributing material as required. Arrange meetings by booking meeting rooms, typing and circulating notices and agendas. Record, transcribe, and distribute meeting minutes. Maintain supplies and arrange for repair and maintenance of office equipment and furniture. What You Bring Grade 12 graduation Graduation from an approved program in Medical Transcription One (1) year of recent, related experience, or an equivalent combination of education, training and experience. You Have The Ability To Keyboard at least 60 wpm Communicate effectively, both verbally and in writing Deal with others effectively Physically carry out the duties of the position Organize work. Operate related equipment What’s In It For You Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home. Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth and development. Access to more than 2,000 in-house training programs. Enjoy a comprehensive benefits package, including municipal pension plan. 12 annual statutory holidays with generous vacation entitlement and accruement. Perks include onsite fitness classes and discounts to 350 BC-wide recreational programs, travel, technology, car and bike sharing, and more. Wage Job type: Location: Hours Of Work Requisition # What We Do BC Mental Health & Substance Use Services (BCMHSUS) bcmhsus.ca cares for people with complex mental health and substance use challenges. BCMHSUS is part of the Provincial Health Services Authority (PHSA). PHSA plans, coordinates and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose. Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services PHSA is committed to employment equity and hires on the basis of merit, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, backgrounds and experiences, and value a safe, inclusive and welcoming environment.

What you’ll do

Transcribe and edit medical dictation and other documents, process referrals and client data, and maintain clinical records, including arranging off-site storage and retrieval. Provide reception services, monitor schedules and deadlines, coordinate meetings and minutes, and maintain office supplies and equipment.

Requirements

Requires Grade 12 graduation, graduation from an approved medical transcription program, and one year of recent related experience or an equivalent combination of education, training, and experience. Candidates must be able to type at least 60 words per minute and communicate effectively, work well with others, organize their work, operate related equipment, and perform the physical duties of the position.

Benefits

• Health and wellness programs • Development programs • In-house training programs • Municipal pension plan • Statutory holidays • Vacation entitlement • Onsite fitness classes • Discounts on recreational programs, travel, technology, car sharing, and bike sharing

Listed skills

• Customer service · Preferred
• written communication · Preferred
• Organization · Preferred
• Attention to detail · Preferred
• Data entry · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Medical Transcription
• Typing at 60 Wpm
• Verbal Communication
• Written Communication
• Customer Service
• Organization
• Data Entry
• Records Management
• Calendar and Schedule Management
• Meeting Coordination
• Minute Taking
• Word Processing
• Reception and Switchboard Operation
• Attention to Detail
• Office Equipment Operation

Job areas

• Administrative
• Healthcare
• Customer Service & Support

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