Site Management Associate I

Job summary

Coordinates clinical trial site and vendor operations, including clinical supplies, regulatory and ethics submissions, payments, training, safety information, and vendor-related testing. Maintains study documentation and tracking systems, supports audits and inspections, and assists monitors with site queries, EDC completion, and CTMS updates.

Job details

Company Description We are the company that cares – for our staff, for our clients, for our partners and for the quality of the work we do. A dynamic, global company founded in 1995, we bring together more than 3,200+ driven, dedicated and passionate individuals. We work on the frontline of medical science, changing lives, and bringing new medicines to those who need them. Job Description Hybrid role in Mississauga, ON, Canada Site Management Ensures exchange of information and documentation with sites and vendors Ensures order, receipt, inventory storage, distribution, return/recall and reconciliation of clinical supplies Ensures regulatory and ethics committee submissions and notifications Ensures proper administration of sites and vendors payments Coordinates preparation for and follow-up on site, TMF and systems´ audits and inspections Reviews and coordinates site-specific query resolution Reviews and coordinates site-specific EDC completion and provides the site Monitor with regular updates on the completion status Other Communication Exchanges information and documentation with other departments Supports the organization of internal team meetings including preparation of agendas and minutes Supports the organization of Investigator Meetings Maintains study-specific and corporate tracking systems Serves as the sites’ primary contact point Serves as the primary sites’ contact point for vendors, study supplies, and access management Ensures communication between the sites and off-site facilities Training Arranges and tracks initial and on-going project training for site teams in all vendor-related systems Provides training in courier management and study supplies ordering to the site team Document Management Checks the TMF on a site and a country level regularly and files pending documents Prepares, distributes, and updates Investigator Site Files (ISF) and ISF checklists Provides Monitors with ISF documents to be filed in the ISF prior to each monitoring visit Revises and checks translations status Safety Management Ensures proper safety information flow with the investigative sites. CTMS Management Updates CTMS with lacking project information Assists the Monitors in their prompt completion of all subject event and site event information in CTMS Assists the Monitors in their meeting deadlines for site visits, visit reports and visit letter dates information recording in CTMS Tracks the resolution status of site issues and action items in CTMS Vendor Management Ensures that pre-study testing (dummy scans, MRI/CT qualification questionnaires, test ECGs, etc.) of local site facilities is completed Tracks vendor-related supplies (lab kits, ECG electrodes, CDs for scans, etc.) on a site level Other departmental assignments, as necessary Qualifications College or university degree or an equivalent combination of education, training and experience that presents the required knowledge, skills and abilities is considered sufficient. Minimum 2 year experience within the clinical research industry, corporate or academic environment where administrative experience and technical skills have been gained. Basic proficiency in MS Word. Basic proficiency in MS Excel. Basic proficiency in MS Outlook. Basic proficiency in MS Power Point. Proficiency in English. Knowledge (following proper training) of applicable software and project specific systems. Basic typing skills in English (min. 40 words per minute) Additional Information All your information will be kept confidential according to EEO guidelines. Compensation: CAD 60000 - CAD 72000 - yearly

What you’ll do

Coordinates clinical trial site and vendor operations, including clinical supplies, regulatory and ethics submissions, payments, training, safety information, and vendor-related testing. Maintains study documentation and tracking systems, supports audits and inspections, and assists monitors with site queries, EDC completion, and CTMS updates.

Requirements

Requires a college or university degree, or an equivalent combination of education, training, and experience, plus at least two years of experience in a clinical research, corporate, or academic environment. Candidates need basic proficiency in Microsoft Office applications, English proficiency, basic English typing skills of at least 40 words per minute, and the ability to learn applicable project systems.

Listed skills

• Microsoft Excel · Preferred
• Microsoft Word · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Clinical Site Management
• Clinical Supplies Management
• Regulatory Submissions
• Ethics Committee Submissions
• Trial Master File Management
• Investigator Site File Management
• Clinical Trial Management System
• Electronic Data Capture
• Vendor Management
• Site Payments Administration
• Audit and Inspection Coordination
• Document Management
• Safety Information Management
• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Ability To Meet Deadlines
• Ethical Standards And Conduct
• Administrative Functions
• Electrocardiography
• Auditing
• Reconciliation
• Medical Science
• Management
• Checklists
• Clinical Research
• Clinical Trial Management Systems
• Communication
• Electronic Data Capture (EDC)
• English Language
• Magnetic Resonance Imaging
• Microsoft PowerPoint
• Typing

Job areas

• Healthcare
• Administrative
• Science & Research
• Site Management Associate
• Construction Site Manager
• Construction Managers

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