Branch Administrator - Hamilton

Job summary

The role provides administrative and accounting support for branch operations, including payroll processing and project documentation management. Key duties include managing AP/AR, handling site-specific correspondence, and coordinating subcontractor submittals.

Job details

Area Administrator - Hamilton, Ontario Company Overview PTW is a leading provider of industrial and commercial construction and maintenance services across Canada. We hire dedicated professionals who value safety, quality workmanship, and career growth in a team-oriented environment. Role Summary We are seeking a Branch Administrator to join our team in Hamilton, Ontario. This role involves supporting daily branch operations through administrative coordination, accounting support, payroll processing, and project documentation management. Ideal candidates are highly organized, detail-oriented, and able to thrive in a fast-paced industrial environment. Key Responsibilities Manage a variety of documentation requirements, including site-specific correspondence Respond to internal and external inquiries in a professional and timely manner Perform project and site-specific accounting functions including AP, AR, monthly reconciliations, month-end support, and general accounting duties Ensure all timesheets, payroll updates, and payroll-related issues are completed daily Prepare shipping and courier documentation Coordinate receipt and processing of submittals from subcontractors and vendors Manage office maintenance, supplies, equipment, and general administrative support Maintain accurate records and ensure documentation compliance Qualifications / Requirements 3+ years of experience in an administrative or branch support role Basic knowledge of general accounting principles and processes Advanced proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook Previous experience in the construction, industrial, or oil and gas industry is considered an asset Strong organizational, multitasking, and time-management skills Excellent communication and interpersonal skills Ability to work independently while supporting a collaborative team environment Commitment to performing all duties in a safety-conscious manner Compensation & Benefits Competitive salary based on experience Full-time Monday to Friday schedule 40-hour work week 5% RRSP matching program Paid training and development opportunities Comprehensive health and benefits package Opportunities for long-term career growth within PTW Why Work at PTW Stable, long-term opportunity with a respected and growing company Supportive team environment where administrators are valued as a key part of operations Variety in day-to-day responsibilities with exposure to accounting, payroll, project coordination, and branch operations Career growth and internal advancement opportunities across multiple departments and branches Monday to Friday schedule that supports work-life balance Collaborative environment with ongoing learning and professional development opportunities

What you’ll do

The role provides administrative and accounting support for branch operations, including payroll processing and project documentation management. Key duties include managing AP/AR, handling site-specific correspondence, and coordinating subcontractor submittals.

Requirements

Candidates need over 3 years of administrative experience and proficiency in Microsoft Office Suite. Knowledge of general accounting principles and experience in the construction or industrial sectors are highly valued.

Benefits

• 5% RRSP Matching Program • Paid Training And Development Opportunities • Comprehensive Health And Benefits Package • Career Growth Opportunities

Listed skills

• Time management · Preferred
• Microsoft Excel · Preferred
• record keeping · Preferred
• Accounts receivable · Preferred
• Multitasking · Preferred
• Microsoft Word · Preferred
• interpersonal communication · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative Coordination
• Accounts Payable
• Accounts Receivable
• Payroll Processing
• Project Documentation
• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint
• Microsoft Outlook
• Time Management
• Interpersonal Communication
• Office Management
• Month-end Reconciliation
• Submittal Processing
• Record Keeping
• Multitasking

Job areas

• Administrative
• Finance & Accounting
• Construction
• Energy
• Management & Leadership