Payroll Clerk

Job summary

Process accurate semi-monthly payroll for more than 200 employees, maintain payroll records, handle statutory deductions and remittances, and support payroll reporting and year-end activities. Administer employee benefits and pension programs, respond to employee inquiries, and coordinate with Finance and Human Resources to maintain compliance and data integrity.

Job details

Position: Payroll Clerk Location: Toronto, ON (Hybrid - 3 days onsite) Salary: $55K to $60K Job Type: Permanent Posting Type: Open vacancy Great opportunity to join a mission-driven organization! Our client, a well-established non-profit organization located in downtown Toronto, is looking for a Payroll Clerk to join their collaborative Finance team. If you're passionate about payroll, enjoy working in a people-focused environment, and are looking for a role that offers excellent work-life balance and meaningful work, we'd love to hear from you. About the Role Reporting to the Manager, Finance, you'll be responsible for the accurate and timely processing of a semi-monthly payroll for 200+ employees while administering employee benefits, including a registered pension plan. You'll work closely with both Finance and Human Resources to ensure payroll compliance, maintain data integrity, and provide exceptional support to employees. Key Responsibilities: Payroll Administration - Process full-cycle semi-monthly payroll for salaried, hourly, and contract employees - Support maintenance and update of payroll records and process employee changes, including promotions, salary adjustments, and terminations - Support reconciliation and remittance of statutory deductions in accordance with legislative requirements - Prepare and issue Records of Employment (ROEs) - Respond to employee payroll inquiries in a professional and timely manner - Support the completion of year-end payroll processing and reporting - Maintain accurate employee payroll information within the HRIS - Support preparation of payroll reports, reconciliations, analyses, and variance reports - Work in coordination with Finance, support preparation, balancing, and uploading of payroll journal entries Benefits Administration - Administer employee benefit programs, including pension, LTD, AD&D, life insurance, and health and dental benefits - Process benefit deductions and maintain accurate benefit records Systems & Support - Assist with system upgrades and enhancements when necessary - Participate in new payroll legislation and compliance training as needed What We're Looking For: - Post-secondary diploma or degree - PCP designation is an asset - 2-3 years of payroll experience, with exposure to both hourly and salaried payroll - Knowledge of payroll legislation, Employment Standards, and CRA regulations - Experience with HRIS/payroll systems (UltiPro is considered an asset) - Advanced proficiency in Microsoft Excel and MS Office - Excellent analytical skills and strong attention to detail - Ability to handle confidential information with professionalism and discretion - Strong communication, organizational, and time management skills with the ability to meet deadlines - Exposure to a unionized and/or not for profit environment is an asset What our client offers: - Hybrid work model (3 days onsite) - Vacation and PTO days - Comprehensive benefits package - Pension plan - Supportive and collaborative team environment Please send your resume in Word format to Vanessa Tran at vanessa.tran@quantum.ca. REFER A PERM HIRE AND EARN A CASH BONUS! For details, click here. All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process. #tor1

What you’ll do

Process accurate semi-monthly payroll for more than 200 employees, maintain payroll records, handle statutory deductions and remittances, and support payroll reporting and year-end activities. Administer employee benefits and pension programs, respond to employee inquiries, and coordinate with Finance and Human Resources to maintain compliance and data integrity.

Requirements

A post-secondary diploma or degree and 2–3 years of payroll experience covering hourly and salaried employees are sought; a PCP designation is an asset. Candidates should know payroll legislation, Employment Standards, and CRA regulations, have HRIS/payroll system experience and advanced Excel skills, and demonstrate analytical ability, discretion, communication, organization, and time management.

Benefits

• Vacation And PTO Days
• Comprehensive Benefits Package
• Pension Plan
• Hybrid Work Model
• Supportive And Collaborative Team Environment

Listed skills

• Attention to detail · Preferred
• Microsoft Excel · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Full-Cycle Payroll Processing
• Semi-Monthly Payroll
• Payroll Reconciliation
• Statutory Deductions And Remittances
• Records Of Employment
• Year-End Payroll Reporting
• HRIS Data Maintenance
• Payroll Reporting And Analysis
• Payroll Journal Entries
• Benefits Administration
• Pension Administration
• Payroll Legislation Compliance
• Employment Standards
• CRA Regulations
• Microsoft Excel
• Attention To Detail

Job areas

• Finance & Accounting
• Human Resources
• Administrative

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