Queen's High Performance Computing (QHPC) Administrative and Outreach Director

Job summary

The Administrative and Outreach Director manages club communications, finances, and sponsorship efforts to support operational goals. They also assist in planning workshops, events, and maintaining administrative documentation for the executive team.

Job details

QHPC Summary Queen’s High-Performance Computing (QHPC) is the university’s first supercomputing club, designed to give students hands-on experience with cutting-edge high-performance computing systems. Through structured sprints, workshops, and competitions, members gain practical skills in parallel programming, cluster management, and large-scale AI training - no prior experience required. Whether you're looking to boost your career, compete internationally, or simply explore the power of supercomputing, QHPC offers an inclusive, project-driven community where you can learn, build, and innovate alongside like-minded peers. 2026-27 marks our second year since EngSoc ratification. Building on the foundation established in our first year, we plan to expand our programming and pursue participation in competitions such as Student Cluster Competition (SCC) and SCC Connect , and explore research topics at the intersection of high-performance computing, education, and machine learning. QHPC currently operates through a general club structure comprising Co-Presidents, a Technical Director, an Administrative Director, managers, and general members. A dedicated competition team is expected to be formed during the academic year as preparations for SCC and SCC Connect progress. Position Overview Your role supports QHPC’s operations, finances, and external relationships. You will help turn the club’s plans into well-organized activities while ensuring that its administrative and financial responsibilities are handled accurately. Your primary responsibilities include: Manage Club Communications: Assist with QHPC’s shared email communications and respond to relevant inquiries. Ensure that members receive timely information follow-ups through internal communication. Develop Sponsorships and the QHPC Network: Support outreach efforts by identifying potential sponsors and collaborators. Network and maintain professional relationships with HPC industry partners, researchers, competition organizations, and university groups. Manage Club Finances: Maintain QHPC’s annual budget, track actual revenue and expenses, process deposits and payments, and coordinate reimbursement requests when necessary. Collect and organize receipts, invoices, and transaction records. Assist with fundraising and financial planning. Support Internal Events: Help plan workshops, recruitment events, club fairs, competitions, and other activities by coordinating bookings, purchases, materials, and administrative requirements. Improve Admin Processes: Maintain documentation and create repeatable processes that make your responsibilities easier to transfer to a future QHPC executive team. You will report directly to the Co-Presidents and work closely with the other executive members. Position Qualifications Professional communicator Organized Detail-Oriented Ability to speak publicly Interested in sponsorships, finance, and business development Passion and appreciation for tech and anything HPC related Additional Info Estimated time commitment of 4-6 hours a week Expect weekly executive meetings with Presidents and executives. Assist in planning of weekly general member meetings/workshops. Additional assistance with major club events. No previous experience required! DEADLINE TO APPLY: Sept 21st (11:59 PM EST) Interviews will occur virtually after the deadline. We are happy to provide accommodations, so do not hesitate to reach out and let us know how we can make the interview more accessible for you. Contact Information Please email any questions to qhpc @engsoc.queensu.ca or feel free to DM Queen’s High Performance Computing on LinkedIn. We do not look at your resume as a deciding factor. We weigh it the least compared to your written application and interview.

What you’ll do

The Administrative and Outreach Director manages club communications, finances, and sponsorship efforts to support operational goals. They also assist in planning workshops, events, and maintaining administrative documentation for the executive team.

Requirements

Candidates should possess strong communication, organizational, and public speaking skills with an interest in finance and business development. No previous experience is required, and the role is open to students interested in high-performance computing.

Listed skills

• Organization · Preferred
• Budgeting · Preferred
• Detail-oriented · Preferred
• Documentation · Preferred
• Communication · Preferred
• Business development · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Communication
• Organization
• Detail-oriented
• Public speaking
• Financial management
• Budgeting
• Sponsorship development
• Business development
• Event planning
• Documentation
• High-performance computing
• Networking
• Network Support
• Planning
• Research
• Artificial Intelligence
• Deposit Accounts
• Business Development
• Management
• Fundraising
• Finance
• Financial Planning
• Internal Communications
• Invoicing
• Machine Learning
• Operations
• Purchasing
• Supercomputing
• Coordinating
• High Performance Computing
• Detail Oriented

Job areas

• Administrative
• Management & Leadership
• Education
• Technology
• High Performance Computing Engineer
• Unclassified Specialized Occupation