Purchasing Assistant

Job summary

Monitor inventory, track supplier pricing and purchasing trends, maintain procurement records and databases, and assist with preparing and issuing purchase orders. Coordinate with the Lead Purchasing Coordinator and vendors to ensure orders are fulfilled, received goods meet quality expectations, and follow-ups are completed.

Job details

Quik’s Farm Ltd. is a wholesale cut flower grower based in Chilliwack, BC, with over 20 acres of indoor and an additional 35 acres of seasonal outdoor growing space. Quik’s Farm is geared towards the intense production of cut Chrysanthemums, Oriental Lilies, Alstroemeria, and other seasonal crops utilizing state-of-the-art growing systems and leading-edge technology to produce high quality products for our diverse customer base throughout Western Canada and the Pacific Northwest USA. This position offers you an opportunity to be part of a dynamic, fun-loving, and growing team! We are currently hiring a highly motivated Purchasing Assistant to provide next-level support, organization, and accountability within our rapidly evolving procurement department. You will be assisting our Lead Purchasing Coordinator to ensure all necessary purchasing data is up to date, purchase orders are created, and inventory is managed effectively and efficiently. To ensure your success as a purchasing assistant, you should possess excellent interpersonal skills and highly organized data management skills. As an outstanding purchasing assistant, you will be someone who utilizes systems and software to provide solutions and transparency in the background and ensures a seamless inter-departmental flow of information. This position reports directly to the Lead Purchasing Coordinator. Duties & Responsibilities Monitor accurate inventory levels for both fresh product and hard goods across the company. Track monthly price trends from multiple suppliers and vendors, ensuring sales and production information remains relevant. Provide summary data for purchased goods for key events, providing analysis of trends, usage, and pricing. Maintain proper records of certifications, vendor agreements, and international trade agreements. Assist with preparation and issuance of purchase orders. Ensure follow-through for quality assurance of received goods. Maintain database records accurately and effectively. Work closely with the Lead Purchasing Coordinator to ensure required orders are placed and fulfilled to support sales and production needs. Attend meetings with vendors, take notes of discussions, and ensure timely follow-up Qualifications & Requirements Able to lift, carry, and move a minimum of 25 lbs. Ability to work well independently and as part of a team Excellent written and verbal communication skills Solid time-management and organizational skills Strong research and analytical skills Ability to be resourceful and solve problems A keen eye for detail A commercial mindset Experience working with horticulture or floriculture industries is an asset Intermediate to advanced skills in MS Office: Outlook, Word, Excel, and PowerPoint Ability to utilize mathematics and accounting skills at a grade 12 or post-secondary level Completion of high school and/or applicable post-secondary education Core Competencies Professional Client-focused Ability to follow-up Able to take initiative Teamwork Strong work ethic and values Organized and detail-oriented Problem solving Benefits On-site parking Store discount Work Location: In person This position may require you to work on Saturdays and statutory holidays. There will be no Sunday work. Please apply with a cover letter and resume to hiring@quikfarm.ca Thank you for the time and effort that you put into your application. Applicants who are shortlisted for this position will be contacted soon. Salary Range: $22- 25 per hour

What you’ll do

Monitor inventory, track supplier pricing and purchasing trends, maintain procurement records and databases, and assist with preparing and issuing purchase orders. Coordinate with the Lead Purchasing Coordinator and vendors to ensure orders are fulfilled, received goods meet quality expectations, and follow-ups are completed.

Requirements

Applicants should have strong communication, organization, time-management, research, analytical, and problem-solving skills, along with intermediate to advanced Microsoft Office skills and grade 12 or post-secondary-level mathematics and accounting ability. High school completion and/or applicable post-secondary education is requested; horticulture or floriculture experience is an asset, and the role requires the ability to move at least 25 pounds.

Benefits

• On-Site Parking
• Store Discount

Listed skills

• Inventory management · Preferred
• data management · Preferred
• Data analysis · Preferred
• Quality assurance · Preferred
• Microsoft Office · Preferred
• Microsoft Excel · Preferred
• Communication · Preferred
• Time management · Preferred
• Organization · Preferred
• Problem solving · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Inventory Management
• Purchasing
• Purchase Order Preparation
• Supplier and Vendor Relations
• Price Trend Tracking
• Data Management
• Data Analysis
• Quality Assurance
• Recordkeeping
• Microsoft Office
• Excel
• Communication
• Time Management
• Organization
• Problem Solving
• Mathematics and Accounting

Job areas

• Logistics
• Agriculture
• Administrative
• Data & Analytics

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