Health and Safety Administrator

Job summary

The Health and Safety Administrator provides administrative support to the safety team, including managing WSIB claims and maintaining safety documentation. They also act as a subject matter expert for software systems like SAP and Salus Pro while coordinating training records.

Job details

Health and Safety Administrator Tomlinson is currently seeking a Health and Safety Administrator to join our team. In this role, you will perform administrative and clerical activities to support the operation of the Health & Safety team. LOCATION: 100 CitiGate Drive, Ottawa VACANCY TYPE: Replacement DUTIES & RESPONSIBILITIES: Provide administrative support to the Manager, Specialists and Safety trainer. Subject matter expert for SAP and Salus Pro. Support Manager with WSIB claims: Work with other departments to collect information Submit Form 7s Review WSIB claims and portal Transfer information from incident reports to incident tracking excel sheet. Manage H&S documentation in SharePoint and in SALUS. Record and file training records for each worker attending training and produce proof of training cards for each worker. Provide information requests for the various groups that would include but not be limited to: WSIB Clearance certificates WSIB Injury Summary Report H & S Safety stats such as # of injuries, # of MVA’s etc. Provide information for pre-qualifications Point of control for CoR documents from the respective groups Support with contractor portals such as ISN and Avetta. Any other duties assigned by the Manager. REQUIREMENTS: 2+ years of experience in administration Strong organizational skills, and ability to work in a fast-paced environment COMPENSATION INFORMATION: The expected range for this position is $50,000 - $55,000. Placement within the range is dependent on a variety of factors including qualifications and experience. TOMLINSON OFFERS: Competitive wages Bonus programs Employer paid health and dental benefits Extensive training programs and tuition reimbursement Retirement benefits program Family-oriented team environment Employee discounts and other rewards programs The Tomlinson Group of Companies encourages applications from all qualified candidates. Please contact Human Resources if you need accommodation at any stage of the application process or want more information on our accommodation policies. We are committed to leveraging the latest technology to enhance our recruitment process. We may use AI tools in the screening and selection of candidates to efficiently and fairly assess all applicants. A Recruiter will review all results generated by AI. If you have any questions, please contact our HR department.

What you’ll do

The Health and Safety Administrator provides administrative support to the safety team, including managing WSIB claims and maintaining safety documentation. They also act as a subject matter expert for software systems like SAP and Salus Pro while coordinating training records.

Requirements

Candidates must have at least 2 years of experience in an administrative role. Strong organizational skills and the ability to thrive in a fast-paced environment are required.

Benefits

• Competitive wages • Bonus programs • Employer paid health and dental benefits • Extensive training programs • Tuition reimbursement • Retirement benefits program • Family-oriented team environment • Employee discounts

Listed skills

• SAP · Preferred
• Administrative Support · Preferred
• SharePoint · Preferred
• Communication · Preferred
• Data entry · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Clerical activities
• SAP
• Salus Pro
• WSIB claims management
• Incident reporting
• SharePoint
• Training records management
• Data entry
• Organizational skills
• Communication
• Contractor portal management
• Safety documentation
• Training Records Management
• Administrative Support
• Organizational Skills
• Information Gathering
• Clerical Works
• Incident Reporting
• Issue Tracking
• SAP Applications
• Microsoft SharePoint

Job areas

• Administrative
• Security & Safety
• Construction
• Health and Safety Administrator
• Clinical Data Analyst
• Medical Records and Health Information Technicians
• Health Informatics Specialists
• Computer Systems Analysts