Project Document Management Analyst

Job summary

The Project Document Management Analyst will perform quality control on project deliverables and provide technical support to stakeholders using SharePoint and InEight. They are also responsible for onboarding and coaching Document Controllers while ensuring project documentation remains organized throughout the project lifecycle.

Job details

Project Document Management Analyst Contribute to impactful mining projects in a collaborative global environment where document management, stakeholder coordination, and continuous improvement drive project success. Work with SharePoint, InEight, and cross-functional teams in a hybrid Montreal-based role supporting projects from planning through delivery. What is in it for you: • Salaried: $57-67 per hour. • Incorporated Business Rate: $69-79 per hour. • 9-month contract with the possibility of extension. • Day schedule, 40 hours per week. • Hybrid model: 4 days per week on-site. Responsibilities: • Perform quality control and verification of project deliverables from contractors and engineering service providers (ESPs). • Provide training and technical support to internal and external stakeholders. • Participate in coordination meetings and follow up on project communications. • Prepare reports and perform data cleansing in collaboration with the PDM Lead. • Follow up on pending project deliverables and RFI documentation. • Use SharePoint, InEight, and Microsoft Office to support document control activities. • Onboard, coach, and support the ongoing development of Document Controllers (DCs). • Train Document Controllers (DCs) on internal PDM processes. • Produce and distribute weekly expediting reports. • Escalate issues that remain unresolved within 24 hours to the PDM Lead. • Conduct contractor check-ins every two weeks. • Review CDS with each contractor on a monthly basis. • Maintain the distribution matrix on a monthly basis. • Attend project meetings according to the project cadence and engage regularly with project peers. • Deliver ongoing user training on InEight and SharePoint. • Support project setup and handover planning requirements as defined by the PDM Lead. • Demonstrate timely stakeholder responsiveness. • Participate in continuous improvement initiatives and support their implementation. • Streamline InEight and SharePoint access requests. What you will need to succeed: • 5 years of experience in document control on large projects. • Experience supporting engineering and construction projects. • Experience managing small to medium-sized document control teams. • Experience implementing and managing document control systems and processes. • Experience with project setup, contract close-out, project handover, and close-out activities. • Experience managing suppliers, contractors, and vendor teams. • Experience managing document control throughout the project lifecycle, from early studies through handover and close-out, is considered an asset. • Experience supporting or working on site-based projects is considered an asset. • Experience with InEight Document and SharePoint is considered an asset. • Proficiency with SharePoint, InEight, and Microsoft Office. • Excellent collaboration, stakeholder engagement, and communication skills. • Ability to oversee, manage, and report on team workloads. • Ability to work effectively in a fast-paced environment. • Bilingual (English and French) to collaborate with global project teams, provide training and support to stakeholders, and coordinate project documentation in both languages. • Proficiency in a third language is considered an asset. Why Recruit Action? Recruit Action (agency permit: AP-2504511) provides recruitment services through quality support and a personalized approach. As part of the screening process, some applications may be reviewed using artificial intelligence tools. Only candidates who meet the hiring criteria will be contacted.

What you’ll do

The Project Document Management Analyst will perform quality control on project deliverables and provide technical support to stakeholders using SharePoint and InEight. They are also responsible for onboarding and coaching Document Controllers while ensuring project documentation remains organized throughout the project lifecycle.

Requirements

Candidates must have at least 5 years of experience in document control for large engineering and construction projects. Proficiency in SharePoint, InEight, and Microsoft Office is required, along with bilingual communication skills in English and French.

Listed skills

• Continuous Improvement · Preferred
• SharePoint · Preferred
• Quality Control · Preferred
• Communication · Preferred
• Microsoft Office · Preferred
• Team Leadership · Preferred
• Project management · Preferred
• Technical Support · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Document control
• SharePoint
• InEight
• Quality control
• Stakeholder engagement
• Project management
• Data cleansing
• Technical support
• Expediting reports
• Team leadership
• Contractor management
• Project handover
• Communication
• Microsoft Office
• Continuous improvement
• Bilingualism
• Report Writing
• Lead Follow-Up
• Supplier Management
• Hybrid Model
• Document Management
• Document Control
• Project Communications
• Bilingual (French/English)
• Stakeholder Coordination
• Planning
• Artificial Intelligence
• Continuous Improvement Process
• Data Cleansing
• Project Coordination
• Systems Development Life Cycle
• Microsoft SharePoint
• Stakeholder Engagement
• DCS File Format
• Coordinating
• Quality Control

Job areas

• Administrative
• Construction
• Engineering
• Management & Leadership
• Energy
• Document Management Analyst
• Project Management Analyst
• Management and Organization Analysts
• Project Management Specialists