Data Entry Specialist

Data Entry Coordinator (6-Month Contract) Location: Markham, Ontario (On-site) Job Type: Full-Time | 6-Month Contract (Potential for Extension) Pay Rate: $25/hr Our client is looking for a Data Entry Coordinator to join their team on a 6-month contract with the potential for extension. This is a fully on-site role, Monday to Friday, in a professional office environment. The ideal candidate has advanced Excel skills, exceptional attention to detail, and experience working with high volumes of data. This role is responsible for processing customer orders, generating invoices and shipping documentation, maintaining Salesforce records, and ensuring the accuracy of sales and shipment information. Fluent English and Chinese are required. Key Responsibilities: Process customer orders, sales data, and shipment information with a high degree of accuracy. Generate customer invoices, packing lists, and shipping documentation. Maintain and update customer, order, and shipment records in Salesforce. Review orders and documentation to identify and resolve discrepancies. Prepare reports using advanced Microsoft Excel. Coordinate with Sales, Logistics, Accounting, and other internal teams to ensure timely order processing. Maintain organized electronic records and perform general administrative support. Qualifications: Fluent in both English and Chinese (written and verbal). 1-2 years of experience in data entry, sales administration, order processing, or a similar administrative role. Advanced Microsoft Excel skills, including PivotTables, XLOOKUP/VLOOKUP, formulas, sorting, and filtering. Experience processing large volumes of data with exceptional accuracy. Strong organizational, analytical, and problem-solving skills. Salesforce experience is considered an asset. Ability to thrive in a fast-paced, deadline-driven environment. Note: We thank all applicants for their interest in this opportunity. Only those selected for further consideration will be contacted. AI may be used to support certain administrative aspects of our recruitment process. However, all applications and resumes are reviewed by qualified human reviewers, and all screening and hiring decisions are made solely by the hiring team. The posted salary range reflects expected compensation for this role in accordance with Ontario pay transparency requirements. Actual compensation will be determined based on the successful candidate's experience, skills, and qualifications and may fall anywhere within the range.

The role involves processing customer orders, sales data, and shipment information while generating invoices and shipping documentation. It also requires maintaining accurate records in Salesforce and coordinating with internal teams to ensure timely order processing.

Candidates must be fluent in both English and Chinese and possess 1-2 years of experience in data entry or sales administration. Advanced proficiency in Microsoft Excel, including PivotTables and XLOOKUP/VLOOKUP, is required.

• Problem solvingPreferred
• Attention to detailPreferred
• Data entryPreferred

Identified from the job description. Confirm important requirements above.

• Advanced Excel
• Data Entry
• Salesforce
• Order Processing
• Invoicing
• Shipping Documentation
• English Fluency
• Chinese Fluency
• Analytical Skills
• Problem-Solving
• Attention to Detail
• Administrative Support

• Administrative
• Data & Analytics
• Logistics
• Manufacturing
• Sales

Minimum experience

0+ years

Apply by

Sep 10, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Entry level

Application method

Direct apply is available