Administrative Assistant

Administrative Assistant – HSE (Contract) Our client is searching for an experienced Administrative Assistant, HSE (Contract) to join their team in Calgary. This role coordinates employee safety training, administers HSE management systems and platforms, monitors in-vehicle safety programs, and supports regulatory compliance initiatives. The successful candidate is highly organized, detail-oriented, and committed to delivering exceptional customer service while maintaining a safe and compliant workplace. Your Success Will Be Defined By Your Ability To Coordinate and schedule client-specific safety training for employees. Administer the in-vehicle monitoring program, including - Monitoring alerts and driver safety events, preparing and distributing driver scorecards, conducting event follow-up and documentation and recognizing and promoting positive driving behaviors. Manage and maintain HSE software platforms, including Work Hub, Samsara, and Site Docs. Serve as a primary point of contact for employees, managers, and subcontractors, ensuring timely communication and support. Record and distribute meeting minutes for - Monthly Safety Meetings, Joint Health & Safety Committee (JHSC) Meetings & HSEQ Meetings Prepare reports, presentations, safety documentation, and other administrative materials as required. Assist with incident tracking, safety records management, and compliance documentation. Your strengths include: Minimum of 2 years of experience in an administrative role. Intermediate to advanced proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook. Strong written, verbal, and interpersonal communication skills. Strong analytical skills with the ability to review and interpret safety-related data. Excellent organizational and time management skills with the ability to manage multiple priorities. High attention to detail and ability to work effectively in a fast-paced, deadline-driven environment. Experience working in a health and safety, HSE, or HSEQ environment. Experience using Work Hub, Site Docs, Samsara, or similar HSE management systems. If you are interested in this role and meet the above criteria, please click the “Apply” button to send your resume directly to Lexie Robertson. Recruitment Partners Inc. is an Alberta-based, Alberta-focused recruitment firm. We are dedicated to building long-term relationships while securing top talent for Alberta’s best employers. At the heart of our efforts is a collaborative, consultative approach. We are proud of our team of consultants, who come with practical business experience, a strong network of professional contacts, and are focused on what is best for both clients and candidates. We will facilitate the best fit between client and candidate. This means reduced turnover, enhanced employee engagement, increased productivity, customer satisfaction, and more. Executive Search - Accounting & Finance - Sales & Operations - Engineering - Supply Chain - Human Resources - Office Support - Technology Contact us today - Your Search Partner – www.recruitmentpartners.ca

The role involves coordinating employee safety training and administering HSE management systems and in-vehicle monitoring programs. Additionally, the assistant manages safety documentation, records meeting minutes, and supports regulatory compliance initiatives.

Candidates must have at least 2 years of administrative experience, preferably within an HSE or HSEQ environment. Proficiency in Microsoft Office Suite and experience with HSE software like Work Hub, Site Docs, or Samsara is required.

• Microsoft ExcelPreferred
• Microsoft WordPreferred
• Microsoft OutlookPreferred
• Time managementPreferred

Identified from the job description. Confirm important requirements above.

• HSE Administration
• Safety Training Coordination
• Microsoft Excel
• Microsoft Word
• Microsoft Outlook
• In-vehicle Monitoring
• Work Hub
• Samsara
• Site Docs
• Incident Tracking
• Regulatory Compliance
• Meeting Minutes Documentation
• Analytical Skills
• Time Management
• Interpersonal Communication
• Data Interpretation

• Administrative
• Security & Safety
• Environmental & Sustainability
• Transportation
• Consulting

Minimum experience

2+ years

Apply by

Sep 9, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Entry level