Medical Office Administrator

Job summary

Greet patients and families, manage front desk operations, schedule appointments, respond to inquiries, and maintain accurate patient records using an EMR system. Prepare physician notes, coordinate patient check-in and check-out, maintain a welcoming reception area, and support general administration and clinic cleanliness.

Job details

Medical Office Administrator - Contract Our client, a well-established pediatric specialty clinic, is seeking a Medical Office Administrator (Contract). This role is ideal for a friendly, organized, and professional administrator who enjoys working with children and families in a welcoming healthcare environment. As the sole front desk support, you will play a key role in ensuring a positive patient experience while providing administrative support to the clinical team. This is a 4-month contract opportunity with an immediate start and no evening or weekend work. Your Success Will Be Defined By Your Ability To Greet patients and families in a warm, professional manner and create a positive first impression of the clinic. Manage front desk operations including answering phones, scheduling appointments, responding to inquiries, and maintaining patient records. Utilize electronic medical records (EMR) systems to update patient information, manage appointments, and support clinic operations. Type and prepare physician notes and documentation with a high degree of accuracy and attention to detail. Coordinate patient check-in and check-out processes while ensuring confidentiality and accuracy of information. Maintain an organized and welcoming reception area and assist with general office administration duties. Support a clean and safe clinic environment, including sanitizing shared toys and common patient-use items throughout the day. Work independently in a stand-alone front desk role while supporting a collaborative and friendly clinical team. Your Strengths include: Previous experience in a medical office, healthcare clinic, or similar administrative environment. Experience working with Electronic Medical Records (EMR) systems; exposure to TELUS Med Access or comparable medical EMR platforms is considered a strong asset. Strong keyboarding and data entry skills with the ability to accurately type physician notes and documentation. Excellent communication and interpersonal skills with a patient-focused approach. A friendly, approachable, and professional attitude, particularly when interacting with children and families. Ability to work independently and take ownership of front desk responsibilities. Additional Details: 4-month contract opportunity. Immediate start available. Monday to Friday schedule with no evenings or weekends. Hours are approximately 8:45 AM to 4:00 PM with a 45-minute lunch break. On-site position Covered and uncovered parking available on site. If you are interested in this role and meet the above criteria, please click the "Apply" button to send your resume directly to Lexie Robertson or Apollonia Pucci. Recruitment Partners Inc. is an Alberta-based, Alberta-focused recruitment firm. We are dedicated to building long-term relationships while securing top talent for Alberta's best employers. At the heart of our efforts is a collaborative, consultative approach. We are proud of our team of consultants, who come with practical business experience, a strong network of professional contacts, and are focused on what is best for both clients and candidates. We will facilitate the best fit between client and candidate. This means reduced turnover, enhanced employee engagement, increased productivity, customer satisfaction, and more. Accounting & Finance - Engineering, Sales & Operations - HR & Office Support - Technology - Contingent Workforce - Executive Search Contact us today - Your Search Partner - www.recruitmentpartners.ca

What you’ll do

Greet patients and families, manage front desk operations, schedule appointments, respond to inquiries, and maintain accurate patient records using an EMR system. Prepare physician notes, coordinate patient check-in and check-out, maintain a welcoming reception area, and support general administration and clinic cleanliness.

Requirements

Previous experience in a medical office, healthcare clinic, or similar administrative setting is sought, along with experience using EMR systems; TELUS Med Access or a comparable platform is an asset. Candidates should have strong typing and data-entry accuracy, excellent communication and interpersonal skills, a friendly and professional manner with children and families, and the ability to work independently.

Listed skills

• Front Desk Operations · Preferred
• Appointment Scheduling · Preferred
• telephone communication · Preferred
• Data entry · Preferred
• Customer service · Preferred
• Communication · Preferred
• interpersonal skills · Preferred
• Office Administration · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Front Desk Operations
• Appointment Scheduling
• Telephone Communication
• Electronic Medical Records
• TELUS Med Access
• Data Entry
• Keyboarding
• Physician Documentation
• Patient Check-In and Check-Out
• Patient Records Management
• Confidentiality
• Customer Service
• Communication
• Interpersonal Skills
• Office Administration
• Independent Work

Job areas

• Administrative
• Healthcare
• Customer Service & Support

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