Front Desk Administrative Assistant at Vancouver

Application Deadline: 7 September 2026 Department: Operations - Field(OPS001) Location: I1-D50_CA-VANCOUVER-RENTALS DEPT Compensation: CA$20.50 - CA$22.50 / hour Description The Front Desk Administrative Assistant performs a variety of clerical tasks to support various departments at the corporate office. Depending on the needs of the assigned department, the Administrative Assistant is responsible for greeting and assisting visitors, completing assigned projects, filing and record keeping, and general office correspondence. The Administrative Assistant works closely with fellow team members and corporate leadership to ensure quality standards are met at all times. Key Responsibilities Greet arriving and departing visitors in a friendly and courteous manner. Write and distribute email, correspondence memos, letters, faxes and forms. Assist in the preparation of regularly scheduled reports. Maintain department filing system. Order office supplies as required. Assist in submitting invoices for payment and reconciling expense reports. Complete special projects as assigned by corporate leadership. Communicate professionally at all times with visitors and teammates. All other duties as assigned. Skills, Knowledge and Expertise At least 18 years of age Excellent customer service and communication skills Proficient in Microsoft Office Suite (Word, Excel, Outlook) Ability to verbally communicate with guests Previous administrative support experience, preferred Benefits Join our team and enjoy an outstanding benefits package, including: Comprehensive Health Plans: Access top-notch Medical, Dental, and Vision coverage for you and your family. Life and AD&D: Basic Life and Accidental Death Insurance to secure your future with essential protection for you and additional options for your loved ones. Short-Term Disability (STD): Income protection when you need time to recover. Long-Term Disability (LTD): Available based on employee group, offering extended support when life takes a turn. Employee Assistance Program (EAP): Confidential support for mental health, financial, legal advice, and more for everyone in your home Registered Retirement Savings Plan (RRSP): Build your future with employer-supported retirement savings (based on employee group). Paid Vacation: Enjoy well-deserved time off to relax, travel, or spend time with family United States - California applicants only: The Company will consider qualified applicants with arrest or conviction records for employment in accordance with the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance for Employers and the City of Los Angeles Fair Chance Initiative for Hiring, and other local ordinance, as applicable. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if the Company is concerned about a conviction or convictions that is/are directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction(s), provide mitigating evidence, or challenge the accuracy of the background report. A criminal history may have a direct, adverse and negative relationship upon certain job duties of this employment position, and such criminal history may result in the withdrawal of a conditional offer of employment. Find out more about the Los Angeles County Fair Chance Ordinance at https://opportunity.lacounty.gov/wp-content/uploads/2024/03/FCO-FAQ-Final-Updated-with-Recommendations.pdf. Find out more about the California Fair Chance Act by visiting the Civil Right’s Department Fair Chance Act webpage: https://calcivilrights.ca.gov/fair-chance-act/.

The role involves performing clerical tasks such as greeting visitors, managing correspondence, and maintaining filing systems. The assistant also supports corporate leadership with report preparation, invoice submission, and special projects.

Candidates must be at least 18 years old and proficient in the Microsoft Office Suite with excellent communication skills. Previous administrative experience is preferred but not required.

• Medical coverage • Dental coverage • Vision coverage • Life insurance • Accidental Death and Dismemberment insurance • Short-term disability • Long-term disability • Employee assistance program • Registered retirement savings plan • Paid vacation

• Customer servicePreferred
• Microsoft ExcelPreferred
• Microsoft WordPreferred
• Microsoft OutlookPreferred

Identified from the job description. Confirm important requirements above.

• Customer service
• Communication skills
• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Administrative support
• Record keeping
• Office correspondence
• Report preparation
• Invoice processing

• Administrative
• Customer Service & Support
• Hospitality
• Consulting

Minimum experience

0+ years

Apply by

Feb 13, 2027

Posting language

English

Working hours

40 hours per week

Seniority

Entry level