Permanent School Secretary (10 month - 1.0 FTE)

Job summary

Perform general secretarial and administrative duties in a busy elementary school office. Responsibilities include managing reception, attendance, school banking, and communicating with teachers, parents, and students.

Job details

Responsibilities This full-time permanent position is with an Equal Opportunity Employer and offers a wide range of assignments. The Board operates 2 administration buildings and 20 schools (18 elementary, 2 secondary) in 13 communities covering 7851 square kilometers for the welfare of 4,580 pupils. For more information visit our web site at: Reporting to the Principal, the successful candidate will contribute to the success of every student and the school by performing general secretarial and administrative responsibilities in a busy complex elementary school office. Responsibilities could include reception and attendance duties, communication with teachers, parents, students and external contacts, record keeping, compiling and maintaining databases, school banking, preparing and submitting purchase requisitions and financial information, and other related duties as assigned. Qualifications Grade 12; A two-year Community College Diploma in Secretarial/Business Administration, plus a minimum of 2-5 FTE years clerical/secretarial experience preferably in a school environment; Proficient knowledge and ability in computer software applications such as Excel, Word, PowerPoint, Edsembli, Schoolcash.Net Web Based Program, MS Publisher, My Blueprint, Easy Connect, and K212 Excellent secretarial, interpersonal, communication, organizational, time management, and leadership skills, with demonstrated ability to manage multiple concurrent tasks and conflicting priorities with a minimum amount of direction; always exercising maturity, tact, professionalism, discretion and confidentiality; A strong working knowledge of Edsembli, familiarity with school procedures, reports, etc. would be assets. To Note Applications sent directly to the schools or to Human Resources will NOT be considered. It is imperative that all NEW applicants to the Board submit an ORIGINAL current, satisfactory Vulnerable Screening Criminal Background Check prior to commencement of employment. We thank all candidates for their interest; however, only those shortlisted will be contacted. Commitment To Equity The RCCDSB is committed to equity, diversity, and inclusion in employment. We are dedicated to building an inclusive learning and working environment that embodies the values of human rights, equity, diversity, and inclusion, while reflecting and welcoming the diverse and distinct identities, experiences, and needs of our students and our communities. We are committed to fair and equitable hiring practices that allow us to hire qualified staff consistent with the Ontario Human Rights Code. We seek qualified candidates who share our commitment to equity and inclusion and who will contribute to creating inclusive and equitable environments for staff and students. Commitment To Fair And Accessible Employment RCCDSB is committed to fair and accessible employment and recruiting practices, ensuring that people with disabilities have equal access and opportunities. We strive to ensure that all recruiting processes are non-discriminatory and barrier-free. An accommodation is a means of preventing and removing barriers that impede candidates with disabilities from participating fully in their recruitment and onboarding processes. Under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA), employers have a legal duty to accommodate the needs of people with disabilities. If you require accommodation at any time throughout the application process or during any component of the recruitment process, please advise us in advance so the appropriate arrangements can be made. Asking for an accommodation will not affect the Board’s hiring decision. Please contact or (613) 735-1031. Bob Schreader - Chairperson Mark Searson - Chief Executive and Education Officer

What you’ll do

Perform general secretarial and administrative duties in a busy elementary school office. Responsibilities include managing reception, attendance, school banking, and communicating with teachers, parents, and students.

Requirements

Requires a Grade 12 diploma and a two-year Community College Diploma in Secretarial/Business Administration. Candidates should have 2-5 years of clerical experience, preferably in a school setting, and proficiency in various administrative software.

Listed skills

• Time management · Preferred
• Attendance Management · Preferred
• Financial Reporting · Preferred
• Microsoft Excel · Preferred
• record keeping · Preferred
• Microsoft Word · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Reception
• Attendance Management
• Record Keeping
• Database Maintenance
• School Banking
• Financial Reporting
• Excel
• Word
• PowerPoint
• Edsembli
• Schoolcash.Net
• MS Publisher
• My Blueprint
• Easy Connect
• K212
• Time Management

Job areas

• Administrative
• Education
• Government & Public Sector