Ocean Freight Coordinator

Job summary

Coordinate end-to-end ocean and air freight shipments, including booking, documentation, and tracking. Manage communication with carriers, agents, and customers while ensuring accurate invoicing and operational issue resolution.

Job details

What You Can Expect: Coordinate Ocean Freight shipments from origin to destination, including booking, documentation, pre-alerts, tracking, and delivery. Support Air Freight shipments and coordinate with airlines, agents, truckers, and other service providers as required. Communicate with customers, overseas agents, carriers, and internal teams to ensure timely and accurate shipment information. Prepare and issue shipping documentation, including Bills of Lading, Air Waybills, pre-alerts, and other required documents. Monitor shipments and provide regular status updates to customers and internal stakeholders. Coordinate and follow up on pickups, deliveries, and Proofs of Delivery (PODs). Obtain and negotiate freight rates with carriers and service providers to support competitive pricing. Review and reconcile shipment costs, pending charges, payables, and profit-share requests. Prepare and issue customer invoices accurately and on time. Assist with claims and other shipment-related issues, ensuring appropriate follow-up and resolution. Maintain accurate client status reports and shipment files. Ensure files are completed and closed accurately and within established timelines. Identify and resolve operational issues while maintaining a high level of customer service. Perform other logistics-related duties as assigned. What You Bring: 3+ years of experience in freight forwarding or logistics, with strong experience in Ocean Freight operations. Air Freight experience is considered a strong asset. Solid understanding of international freight forwarding processes, documentation, and shipment coordination. Experience working with ocean carriers, airlines, agents, trucking companies, and other logistics service providers. Strong customer service and communication skills. Excellent organization and time management skills, with the ability to manage multiple shipments and priorities. Strong attention to detail and accuracy, particularly with shipping documentation and financial transactions. Proficiency with Microsoft Office, including Excel, Word, and Outlook. Bachelor's degree in Supply Chain Management, Logistics, or a related field is preferred; equivalent experience will be considered.

What you’ll do

Coordinate end-to-end ocean and air freight shipments, including booking, documentation, and tracking. Manage communication with carriers, agents, and customers while ensuring accurate invoicing and operational issue resolution.

Requirements

Requires 3+ years of experience in freight forwarding with a strong background in ocean freight operations. A bachelor's degree in Supply Chain Management or a related field is preferred.

Listed skills

• Time management · Preferred
• Customer service · Preferred
• Supply chain management · Preferred
• Communication · Preferred
• Logistics · Preferred
• Microsoft Office · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Ocean Freight
• Air Freight
• Freight Forwarding
• Logistics
• Shipping Documentation
• Bills of Lading
• Air Waybills
• Customer Service
• Negotiation
• Invoicing
• Microsoft Office
• Time Management
• Supply Chain Management
• Inventory Tracking
• Communication
• Shipment Coordination
• Bill Of Lading
• Microsoft Excel
• Accounts Payable
• Air And Ocean Freight Forwarding
• Microsoft Outlook
• Operations
• Detail Oriented

Job areas

• Logistics
• Transportation
• Administrative
• Customer Service & Support
• Freight Coordinator
• Cargo Coordinator / Freight Forwarder
• Transport Clerks
• Cargo and Freight Agents