Administrative Assistant

At Richardson International, being truly invested is at the heart of everything we do. For over 165 years, Richardson has been dedicated to Canadian agriculture. Recognized as a global leader in agriculture and food processing, Richardson is one of Canada’s Best Managed Companies with over 4,000 employees across Canada, the U.S., the U.K., and Europe. At Richardson, we are committed to enhancing our facilities and services and investing in our people and our communities. We are seeking a motivated and detail-oriented Administrative Assistant to join our team in Hamilton, Ontario. They will act as the first point of contact for visitors while supporting key administrative and financial functions that contribute to smooth daily operations. RESPONSIBILITIES: Serve as the first point of contact for visitors, customers, and vendors, providing professional reception and administrative support Maintain accurate records through data entry, document management, and general administrative processing Monitor office and operational supply levels, coordinating purchases to support daily business needs Process incoming invoices and prepare payments for authorization, ensuring accuracy and compliance with company procedures Support the shipment-to-invoice process by coordinating documentation and ensuring timely, accurate customer billing QUALIFICATIONS: Administrative Certificate/Diploma, or other relevant education and/or experience Minimum of two years administrative experience Exceptional interpersonal skills with the ability to interact effectively at all levels Excellent communication and organizational skills; high attention to detail and ability to manage multiple tasks at the same time Experience Microsoft applications such as Word, Excel, Access, and PowerPoint Knowledge of IFS assets management system Richardson International provides an excellent compensation package consisting of competitive salary, pension, a flexible benefits plan and training and career development opportunities. Interested candidates should click the Apply icon to apply online by September 14, 2026. Richardson International values diversity in the workplace. Women, Indigenous Peoples, Visible Minorities, and persons with disabilities are encouraged to apply and self-identify.

The Administrative Assistant serves as the primary point of contact for visitors and vendors while managing daily office operations. Responsibilities include data entry, document management, invoice processing, and supporting the shipment-to-invoice billing cycle.

Candidates must possess an Administrative Certificate or Diploma and at least two years of relevant administrative experience. Proficiency in Microsoft Office applications and familiarity with asset management systems are required.

• Competitive salary • Pension • Flexible benefits plan • Training opportunities • Career development opportunities

• Attention to detailPreferred
• Microsoft ExcelPreferred
• CommunicationPreferred
• Data entryPreferred
• Microsoft WordPreferred

Identified from the job description. Confirm important requirements above.

• Data entry
• Document management
• Administrative support
• Reception
• Invoice processing
• Payment authorization
• Customer billing
• Microsoft Word
• Microsoft Excel
• Microsoft Access
• Microsoft PowerPoint
• IFS assets management system
• Communication
• Organizational skills
• Attention to detail
• Interpersonal skills
• Document Management
• Administrative Support
• Organizational Skills
• Administrative Functions
• Agriculture
• Billing
• Data Entry
• Interpersonal Communications
• Invoicing
• Operations
• Purchasing
• Authorization (Computing)
• Detail Oriented

• Administrative
• Agriculture
• Finance & Accounting
• Customer Service & Support
• Logistics
• Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Minimum education

Professional degree

Minimum experience

2+ years

Apply by

Sep 15, 2026

Posting language

English

Working hours

40 hours per week