Document Specialist Associate

Job summary

Prepare, scan, index, inspect, copy, assemble, and bind customer documents for print production or digital delivery while meeting quality standards, deadlines, and production targets. Maintain equipment and a safe, orderly workspace, complete paperwork, and communicate production issues to the manager.

Job details

The Document Specialist Associate will produce customer’s projects according to company standards of quality and output by preparing digital files for print production and/or digital output to customer, copying, assembling, binding, prepping, scanning and indexing digital documents. They are also responsible for inspecting their own and other team member’s work to ensure that projects are completed to client job specification while meeting deadlines at the lowest possible production cost and labor effort. Duties & Responsibilities Achieves customer satisfaction by consistently prepping, scanning, inspecting, compiling, and assembling projects accurately in a timely manner. Prepares digital files for print production with attention to detail, efficiency and labor effort. High proficiency in scanning, indexing and preparing final digital output to clients Meets deadlines by working at a quick and steady pace while maintaining quality/error free work. Achieves Time Productive statistics by meeting standards established by the facility. Meets company production standards by achieving the Impressions per Hour (IPH) rate in accordance with standards established. Maintains optimal machine performance by correcting simple machine problems (clearing jams, refilling toner, replacing machine oil, etc.) and having a working knowledge of machine codes to report in the event of equipment failure. Completes all paperwork in a timely, accurate and legible manner by reading and writing in English. Troubleshoots problems by communicating effectively and promptly to manager. Prevents errors by maintaining a safe, clean and orderly work environment Other duties as required by Manager Qualifications High school diploma or equivalent 1-3 years related experience in copy/print/scan production environment Previous experience working in a team environment required Skills Intermediate computer skills including Adobe and Microsoft Office Suite Ability to interpret and execute written and/or verbal job specifications Must be able to work in a team environment by maintaining positive, productive relationships with co-workers, management, sales and production departments. Must be able to adapt to changing situations and be flexible with regards to scheduling. Must be able to perform repetitive work by continuously executing different tasks according to set procedures, sequence or pace while maintaining quality and output standards. Evident physical effort is required to move objects up to 40 lbs.

What you’ll do

Prepare, scan, index, inspect, copy, assemble, and bind customer documents for print production or digital delivery while meeting quality standards, deadlines, and production targets. Maintain equipment and a safe, orderly workspace, complete paperwork, and communicate production issues to the manager.

Requirements

Requires a high school diploma or equivalent, 1–3 years of related experience in a copy, print, or scan production environment, and prior experience working on a team. Candidates need intermediate computer skills, including Adobe and Microsoft Office, the ability to follow job specifications and adapt to changing schedules, and the ability to move objects weighing up to 40 pounds.

Listed skills

• Time management · Preferred
• Adobe · Preferred
• Teamwork · Preferred
• Attention to detail · Preferred
• Quality Inspection · Preferred
• Physical stamina · Preferred
• Microsoft Office · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Scanning
• Document Indexing
• Digital File Preparation
• Print Production
• Copying
• Binding
• Document Assembly
• Quality Inspection
• Adobe
• Microsoft Office
• Machine Troubleshooting
• Attention To Detail
• Teamwork
• Time Management
• Written And Verbal Communication
• Physical Stamina

Job areas

• Administrative
• Manufacturing
• Customer Service & Support

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