Purchasing Administrator

Job summary

Support procurement across active projects by sourcing materials and services, creating and maintaining purchase orders and bills of materials, and following up with vendors to meet project timelines. Reconcile field credit card transactions, review invoices, maintain procurement records and material data, and coordinate with project teams, vendors, and internal departments.

Job details

Who We Are Rising Edge Group is an electrical contracting company founded in 2002, specialization in high-voltage electrical solutions that power critical infrastructure across North America. With operations in both Canada and the United States, we partner with clients across the electrical utilities, renewable energy, and industrial sectors to design, build, and maintain the critical infrastructure systems communities and industries rely on. Driven by a clear vision to strengthen the stability, reliability, and advancement of energy infrastructure, we take pride in delivering work that matters. Guided by our STRIDE values - Safety, Teamwork, Responsibility, Integrity, Deliver, and Excellence - we foster a people focused on a culture of growth, mentorship and collaboration where safety always come first. What You'll Do Reporting to the Procurement Manager, the Purchasing Administrator supports day-to-day procurement activities across multiple projects for the purchasing team. This role plays a key part in ensuring materials and services are sourced cost-effectively, delivered on time, and accurately tracked throughout the project lifecycle. This may include filing, reconciling field credit card receipts/statements, travel invoice coding, and ordering tools, materials, and site services for projects at the best price and ensuring they are delivered/available as required. Key Responsibilities The responsibilities include, but may not be limited to: Execute purchasing activities in accordance with company procurement policies and procedures Support Procurement, Project Managers, and internal teams with sourcing materials and services for active projects Create and process Purchase Orders (POs) and Change Orders in Viewpoint ensuring accuracy and compliance with company standards Review and maintain project Bills of Materials (BOMs), updating status from initial order through to PO closeout Monitor open POs, follow up with vendors, and expedite deliveries to meet project timelines Issue Requests for Quotations (RFQs) and Requests for Proposals (RFPs) as required Maintain and update the material database, ensuring accurate pricing and proper material coding for estimating purposes Support subcontractor prequalification processes in collaboration with Procurement and Safety teams Reconcile field credit card transactions and create POs to support monthly accounting processes Review and follow up on invoices to ensure accurate project costing and timely vendor payment Action outstanding items from open PO reports and monthly Accounts Payable (AP) action lists Maintain organized procurement documentation in project folders and internal systems Communicate regularly with field teams, project stakeholders, and vendors regarding order status and delivery timelines Perform general administrative duties and support special projects as assigned by the Procurement Manager Additional Information As a condition of employment, candidates will be required to complete pre-employment screening including professional reference checks and a criminal record check. What We're Looking For Bachelor’s degree in Business, Finance, Engineering, or a related field, with 1+ years of purchasing experience or Diploma in a related field with 2+ years of purchasing experience SCMP designation or enrollment is considered an asset Experience procuring materials and equipment within the electrical utility or construction industry is an asset Knowledge of contract law within Canada; familiarity with contract law in California and North Carolina is an asset Strong computer skills in a Windows environment, including Microsoft Outlook, Word, Excel, and SharePoint Experience with Viewpoint (Vista) Construction Software is an asset Strong organizational and time management skills with attention to detail Effective communication and interpersonal skills, with the ability to collaborate across teams Well-developed negotiation, problem-solving, and conflict resolution abilities Benefits Competitive compensation with weekly pay periods Overtime opportunities (project dependent) Generous paid time off RRSP-DPSP employer matching, increasing with years of service Comprehensive benefits package (medical, dental, vision, and disability) Company-paid safety training Annual PPE allowance provided for field-based employees (post-probation) Out-of-town work includes either all-inclusive camp accommodations or LOA and individual accommodations (project dependent) Travel time to and from site will be paid at base rate, and travel provided by employer (project dependent) Ongoing training, development, and career advancement opportunities Employee Assistance Program (confidential counselling support) Employee Referral Bonus Program Why Rising Edge Group? Safety & Excellence: Safety is at the heart of everything we do. Every project is approached with diligence, strategic planning, and reliable execution practices to protect our teams and the clients we serve while delivering world-class high-voltage solutions. Our unwavering commitment to safety and quality drives excellence on every project, every day. People-First Culture: You’re more than a job title. Every person contributes to powering essential energy infrastructure across North America. Our teams are built on collaboration, respect, and accountability. We support our employees through meaningful engagement initiatives, team events, and a culture that prioritizes wellbeing, inclusion, and genuine lasting connections. Career Growth & Impact: Your role is a path to a long-term career. We empower our employees with hands-on experience, exposure to diverse projects, and opportunities to advance across disciplines, locations, and career paths. Through continuous learning, mentorship, and professional development, you’ll build lasting expertise while making a tangible impact in an environment where teamwork and integrity guide our work. Reward & Recognition: We believe skill, dedication, and excellence deserves recognition. Competitive compensation, comprehensive benefits, and a strong culture of appreciation ensure your achievements are celebrated, your growth is supported, and your work truly makes a difference. At Rising Edge Group, you’re not just building projects, you’re building a meaningful career where your work helps power the future, one project at a time.

What you’ll do

Support procurement across active projects by sourcing materials and services, creating and maintaining purchase orders and bills of materials, and following up with vendors to meet project timelines. Reconcile field credit card transactions, review invoices, maintain procurement records and material data, and coordinate with project teams, vendors, and internal departments.

Requirements

Candidates need a bachelor's degree in a related field and at least one year of purchasing experience, or a related diploma and at least two years of purchasing experience. Strong computer, organizational, communication, and negotiation skills are expected; electrical utility or construction procurement experience, SCMP enrollment or designation, Viewpoint experience, and relevant contract-law knowledge are assets.

Benefits

• Paid Time Off
• RRSP-DPSP Employer Matching
• Medical Insurance
• Dental Insurance
• Vision Insurance
• Disability Insurance
• Company-Paid Safety Training
• PPE Allowance
• Camp Accommodations or Living-Out Allowance
• Paid Travel Time
• Travel Provided by Employer
• Training and Career Advancement Opportunities
• Employee Assistance Program
• Employee Referral Bonus Program

Listed skills

• Problem solving · Preferred
• Negotiation · Preferred
• Procurement · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Purchasing
• Procurement
• Purchase Order Processing
• Change Order Processing
• Bill of Materials Management
• Vendor Management
• Expediting Deliveries
• Request for Quotation Management
• Request for Proposal Management
• Material Database Management
• Subcontractor Prequalification
• Credit Card Reconciliation
• Invoice Review
• Project Costing
• Negotiation
• Problem-Solving
• Bill Of Materials
• Request For Quotation (RFQ)
• Continuous Development
• Construction Management Software
• Change Orders
• Contract Law
• Accountability
• Time Off Management
• Effective Communication
• Administrative Functions
• Microsoft Excel
• Accounts Payable
• Accounting
• Corporate Finance
• Strategic Planning
• Computer Literacy
• Conflict Resolution
• Training And Development
• High Voltage
• Employee Assistance Programs
• Interpersonal Communications
• Invoicing
• Problem Solving
• Project Management
• Mentorship
• Microsoft Outlook
• Operations
• Probation
• Procurement Management
• Project Cost Management
• Systems Development Life Cycle
• Project Stakeholders
• Request For Proposal
• Safety Training

Job areas

• Administrative
• Logistics
• Construction
• Energy
• Finance & Accounting
• Purchasing Administrator
• Purchasing Manager
• Supply, Distribution and Related Managers
• Purchasing Managers

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