Office Administrator

Job summary

Provide comprehensive administrative and financial support, including managing correspondence and general office inquiries. Handle key accounting tasks such as processing customer invoices, managing accounts receivable and payable, and maintaining accurate financial records.

Job details

Our client is a well-established and growing organization with a strong reputation in the construction and excavation industry. They are looking for an Office Administrator to join their close-knit team and play an important role in supporting the day-to-day administrative and financial operations of the business. This is an excellent opportunity for someone who enjoys working in a smaller, personable office environment, where you can build strong relationships with a well-tenured team and have a meaningful impact on the business. The successful candidate will be organized, dependable, detail-oriented, and comfortable taking ownership of a variety of administrative and accounting-related responsibilities. What You'll Be Doing Provide day-to-day administrative support to the office and management team Manage incoming calls, emails, correspondence, and general office inquiries Prepare, process, and distribute customer invoices Assist with Accounts Receivable, including invoicing, payment follow-up, and account reconciliations Provide support with Accounts Payable, including processing invoices and maintaining accurate records Enter and maintain financial and administrative data with a high degree of accuracy Assist with billing, expense tracking, and other basic accounting functions Maintain organized digital and physical filing systems Coordinate office supplies, documentation, and general office requirements Assist with various administrative tasks and projects as required Work closely with the internal team to ensure information and documentation are accurate and up to date What We're Looking For 2+ years of experience in an administrative, office coordination, or accounting support role Previous experience with invoicing, AP, AR, or general bookkeeping support is highly valued Strong attention to detail and accuracy Excellent organizational and time-management skills Comfortable working independently while also being a collaborative team member Strong written and verbal communication skills Proficiency with Microsoft Office, particularly Outlook and Excel Experience with accounting or ERP software is an asset A professional, positive, and reliable approach to work Construction, excavation, trades, or other industry experience is considered an asset Why This Opportunity? Flexible working hours to support work-life balance Join a smaller, welcoming office environment Work alongside a well-established and highly tenured team Stable organization with a strong history in the industry Varied role combining administration and finance support Opportunity to become an integral part of the day-to-day operations Supportive and collaborative workplace culture If you are an organized and dependable administrator who enjoys variety and would like to join a stable company where experience, reliability, and teamwork are valued, we would love to hear from you.

What you’ll do

Provide comprehensive administrative and financial support, including managing correspondence and general office inquiries. Handle key accounting tasks such as processing customer invoices, managing accounts receivable and payable, and maintaining accurate financial records.

Requirements

Requires at least 2 years of experience in administration or accounting support, with proficiency in Microsoft Office. Experience in the construction or excavation industry and familiarity with ERP software are considered strong assets.

Benefits

• Flexible Working Hours

Listed skills

• Time management · Preferred
• Organization · Preferred
• Microsoft Excel · Preferred
• Accounts receivable · Preferred
• Office Administration · Preferred
• Data entry · Preferred
• Communication Skills · Preferred
• invoicing · Preferred
• Microsoft Outlook · Preferred
• Bookkeeping · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Office Administration
• Invoicing
• Accounts Receivable
• Accounts Payable
• Bookkeeping
• Microsoft Excel
• Microsoft Outlook
• Data Entry
• Time Management
• Communication Skills
• Organization
• ERP Software

Job areas

• Administrative
• Finance & Accounting
• Construction