Family Law Legal Assistant

Job summary

Prepare, proofread, format, and manage family law documents and court filings while coordinating deadlines, calendars, client communications, and billing administration. Maintain organized client files and provide a range of administrative support, including expense processing, travel coordination, and special projects.

Job details

About the Company Our client, a well-established and respected law firm, is seeking an experienced Legal Assistant to join its Family Law team. This role is hybrid-remote with only 2 days in office. Responsibilities Prepare, revise, proofread, and format legal documents, correspondence, and court materials. Draft and manage family law documentation in accordance with the Ontario Family Law Rules and court filing requirements. Coordinate electronic and physical court filings while ensuring all deadlines are met. Manage lawyers' calendars, schedule appointments, meetings, mediations, and conferences. Communicate professionally with clients, opposing counsel, court staff, and other stakeholders. Prepare monthly pre-bills and assist with billing administration. Open new client files and maintain organized electronic and physical filing systems. Process expense reports, courier requests, and other administrative documentation. Scan, photocopy, bind, and organize legal materials for distribution. Coordinate travel arrangements and reservations as required. Maintain file integrity by organizing, archiving, and managing active and inactive files. Assist with special projects and provide additional administrative support as needed. Requirements Legal Assistant, Law Clerk, or Paralegal diploma or certificate from an accredited institution. 5+ years of experience supporting a Family Law practice in a law firm. Strong knowledge of Ontario Family Law Rules and court filing procedures. Experience preparing both routine and complex family law documents. Proficiency with Microsoft Office, DivorceMate, and ACL. Experience with billing administration and pre-bills, preferably using 3E. Excellent transcription, proofreading, and document formatting skills. Experience with document management systems is considered an asset. Strong organizational, time management, and multitasking abilities with exceptional attention to detail. Excellent verbal and written communication skills and a client-focused approach. Compensation Salary up to $78,000, commensurate with experience. Hybrid work arrangement (2 days in office). Comprehensive benefits package. Opportunity to join a collaborative, supportive, and highly respected law firm. Long-term career growth and professional development. We do not use AI to screen candidates.

What you’ll do

Prepare, proofread, format, and manage family law documents and court filings while coordinating deadlines, calendars, client communications, and billing administration. Maintain organized client files and provide a range of administrative support, including expense processing, travel coordination, and special projects.

Requirements

Requires a Legal Assistant, Law Clerk, or Paralegal diploma or certificate and at least 5 years of experience supporting a family law practice. Candidates should know Ontario Family Law Rules and court filing procedures, be proficient with Microsoft Office, DivorceMate, and ACL, and have strong document, billing, organizational, and communication skills.

Benefits

• Comprehensive Benefits Package
• Professional Development
• Career Growth Opportunities

Listed skills

• Microsoft Office · Preferred
• Time management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Family Law Documentation
• Ontario Family Law Rules
• Court Filing Procedures
• Legal Document Preparation
• Proofreading
• Document Formatting
• Calendar Management
• Client Communication
• Billing Administration
• Pre-Bill Preparation
• File Management
• Microsoft Office
• DivorceMate
• ACL
• 3E
• Time Management

Job areas

• Legal
• Administrative

More jobs from Ruby & Co.