Legal Assistant

About the Company Our client, a well-established and respected law firm, is seeking an experienced Legal Assistant to join its Family Law team. Responsibilities Prepare, revise, proofread, and format legal documents, correspondence, and court materials. Draft and manage family law documentation in accordance with the Ontario Family Law Rules and court filing requirements. Coordinate electronic and physical court filings while ensuring all deadlines are met. Manage lawyers' calendars, schedule appointments, meetings, mediations, and conferences. Communicate professionally with clients, opposing counsel, court staff, and other stakeholders. Prepare monthly pre-bills and assist with billing administration. Open new client files and maintain organized electronic and physical filing systems. Process expense reports, courier requests, and other administrative documentation. Scan, photocopy, bind, and organize legal materials for distribution. Coordinate travel arrangements and reservations as required. Maintain file integrity by organizing, archiving, and managing active and inactive files. Assist with special projects and provide additional administrative support as needed. Requirements Legal Assistant, Law Clerk, or Paralegal diploma or certificate from an accredited institution. 5+ years of experience supporting a Family Law practice in a law firm. Strong knowledge of Ontario Family Law Rules and court filing procedures. Experience preparing both routine and complex family law documents. Proficiency with Microsoft Office, DivorceMate, and ACL. Experience with billing administration and pre-bills, preferably using 3E. Excellent transcription, proofreading, and document formatting skills. Experience with document management systems is considered an asset. Strong organizational, time management, and multitasking abilities with exceptional attention to detail. Excellent verbal and written communication skills and a client-focused approach. Compensation Salary up to $75,000, commensurate with experience. Hybrid work arrangement (2 days in office). Comprehensive benefits package. Opportunity to join a collaborative, supportive, and highly respected law firm. Long-term career growth and professional development. We do not use AI to screen candidates.

The Legal Assistant is responsible for drafting, formatting, and filing family law documents in accordance with Ontario rules. They also manage lawyer calendars, handle client communications, and oversee billing administration and file organization.

Candidates must have a Legal Assistant, Law Clerk, or Paralegal diploma and over 5 years of experience in a Family Law practice. Proficiency in DivorceMate, ACL, and 3E, along with strong knowledge of Ontario court procedures, is required.

• Comprehensive benefits package • Long-term career growth • Professional development

Identified from the job description. Confirm important requirements above.

• Legal Document Preparation
• Ontario Family Law Rules
• Court Filing
• Calendar Management
• Billing Administration
• Transcription
• Proofreading
• Document Formatting
• DivorceMate
• ACL
• 3E
• Microsoft Office
• Client Communication
• Time Management
• Organization
• Multitasking

• Legal
• Administrative

Minimum education

Professional degree

Minimum experience

5+ years

Apply by

Aug 28, 2026

Posting language

English

Working hours

40 hours per week

Office presence

2 days per week

Seniority

Not Applicable

Application method

Direct apply is available