office administrator

*We?re looking for people who want to contribute their ideas and their passion to shape the built environment of our communities ? collaboratively, creatively, and sustainably.* *If you want to join us on this journey, read on and apply!* *Why S2?* At S2, you?ll be part of an amazing team of diverse individuals across three studios ? Calgary, Edmonton and Vancouver. We provide full service architectural, interior design, and master planning with a collaborative and inclusive approach to create spaces for people that support wellbeing, cultivate community, uphold sustainable design, and provide purposeful spaces for working, living, and playing. At S2 Architecture we recognize that we are only the sum of our parts ? we look for talented, inspired individuals who bring energy and passion to our culture along with a collaborative spirit to our work. We aspire to cultivating a fun and creative work environment that encourages creativity, innovation and teamwork. If this sounds appealing to you ? and you like to have a bit of fun as well ? then we look forward to receiving your application. *We are looking for an Office Administrator for our Calgary studio to join our dynamic team.* We are looking for an individual with exceptional time management skills with the ability to multi-task and manage multiple deadlines, is detail oriented and possesses an intermediate level of administrative experience. Working as an integral part of the S2 Services team, the candidate must have strong communication skills, a positive attitude and a collaborative approach when working with colleagues, consultants and clients. This position is critical to the running of the firm as it is the front face and voice of the firm and will provide exceptional customer service, both externally and internally in a professional manner. This role requires an individual to provide administrative support and work closely with all team members within all studios. The individual must be flexible, highly organized and be able to manage a variety of priorities and changing deadlines. This position provides the potential to gain experience in a variety of administrative departments for an individual with a strong desire to expand their skills. *What you will require:* Education, Licenses & Certifications: · Proven ability using Microsoft Office Suite, including Outlook, Work, Excel, Power Point (essential). · Ability to use supplementary software such as Adobe Creative Suite (InDesign) (desirable). Experience · 2-4 years of experience in administrative or related field. · Experience within similar industry an asset *What you will work on:* · Manage the reception desk, including receiving all inbound calls and greeting visitors to the firm. · Manage office upkeep and tidiness of kitchen and board rooms. · Maintain and manage studio inventory and ordering of supplies for all studios. · Provide administrative support in completing various administrative task as required. · Provide administrative support to principals and leadership team as required. · Prepare, receive and distribute all outgoing/incoming mail and couriers. · Coordinate catering for various meetings. · Manage off site storage filing and record keeping. · Administer job emails appropriately across all departments. · Manage travel for all studios as requested through travel agency. · Coordinate with building managers across all studios. · Coordinate social events across all studios. · Assist marketing department with monthly studio updates. · Assist in organization of various company events as required. *Some of the Benefits * · Competitive health and dental insurance plan · Employee life and dependent life insurance · Long-term disability · Employee Family Assistance Program · Flexible work hours · Continuing education / professional development · Social activities · RRSP Matching · Health or Wellness spending accounts · S2 days for extra time to spend with family *S2