Senior Administrator

Company Description SAFT Global is a career support organization with over 15 years of experience in talent acquisition and career advisory across Canada, the U.S., EMEA, and Europe. Through SAFT Careers, we provide volunteer-based career coaching to newcomers to Canada and job seekers in a competitive job market. SAFT Global focuses on helping individuals strengthen their professional profiles, articulate their experience clearly, and conduct a more confident and strategic job search. Where appropriate, the team may share or refer opportunities within an extended professional network, based on role availability and candidate fit. The mission is to empower job seekers with practical guidance, industry insight, and effective strategies for success in today’s evolving job market. Role Description The Senior Administrator is a full-time remote role responsible for providing high-level administrative support to SAFT Global’s leadership and coaching teams. This role oversees scheduling and calendar management, coordinates virtual meetings and events, and maintains accurate records and documentation related to career coaching activities and partner engagements. The Senior Administrator manages internal communication, prepares reports and presentations, and supports the development and optimization of administrative processes and digital tools. Day-to-day responsibilities also include responding to inquiries from job seekers and partners, tracking program metrics, and ensuring smooth operational workflows across global time zones. Qualifications Administrative and organizational skills, including calendar management, documentation, and process coordination. Proficiency with digital tools and platforms such as office productivity suites, online collaboration tools, and virtual meeting software. Strong written and verbal communication skills, with the ability to draft professional correspondence and prepare clear reports and presentations. Experience in stakeholder management, including supporting leadership, coordinating with partners, and responding to participant inquiries. Attention to detail and problem-solving abilities, with a focus on accuracy, efficiency, and continuous improvement of workflows. Ability to work independently in a remote environment, prioritize multiple tasks, and manage time effectively across global time zones. Prior experience in career services, talent acquisition, human resources, or non-profit/volunteer-based programs is an asset. Post-secondary education in Business Administration, Human Resources, or a related field, or equivalent relevant experience.

The role provides high-level administrative support to leadership and coaching teams, focusing on scheduling, calendar management, and virtual event coordination. It also involves managing internal communications, tracking program metrics, and optimizing digital administrative workflows across global time zones.

Candidates should possess strong organizational and communication skills with proficiency in office productivity suites and collaboration tools. A post-secondary degree in Business Administration or Human Resources is preferred, along with experience in career services or non-profit programs.

• Time managementPreferred
• Problem solvingPreferred

Identified from the job description. Confirm important requirements above.

• Calendar Management
• Stakeholder Management
• Process Coordination
• Professional Correspondence
• Report Preparation
• Digital Tool Proficiency
• Virtual Meeting Coordination
• Time Management
• Problem Solving
• Administrative Support

• Administrative
• Human Resources
• Management & Leadership
• Social Services
• Consulting

Minimum education

Bachelor’s degree

Minimum experience

5+ years

Apply by

Sep 22, 2026

Posting language

English

Working hours

40 hours per week

Location requirements

Country, Greater Toronto Area, Canada

Seniority

Mid-Senior level

Application method

Direct apply is available