Executive Assistant - School Operations

Summary Saskatchewan Distance Learning Centre requires a permanent full-time Executive Assistant. The position will be located in Kenaston. As the Executive Assistant, this position will be responsible for providing senior-level administrative, organizational, and logistical support to the Superintendent of School Operations and Superintendent of Student Supports. Focused on delivering the highest level of customer service, this position requires excellent communication and interpersonal skills, considerable experience in office administration, and the ability to work independently with respect to carrying out the duties assigned in a challenging and fast paced environment. Primary Responsibilities * Coordinates and proactively plans meetings and prepares related materials for teacher assignments, and pupil to teacher ratio. * Review, prioritize, direct and coordinate requests and follow up as necessary, while ensuring confidentiality, consistency, and accuracy. * Proactively manages and follows up on correspondence (emails, voicemail, phone), inquiries and issues directed to the Superintendents, ensuring that protocols are followed in dealing appropriately, effectively and diplomatically with public, staff and parent requests in a timely way. * Supporting with required documents. * Other duties as assigned by the Superintendents or assigned designate. Knowledge, Skills, Abilities * Thorough working knowledge of office management practices, procedures and processes. * Excellent working knowledge of Microsoft Word, Excel, PowerPoint and Outlook. * Ability to anticipate key events, activities and deadlines and prepare/organize reference materials, correspondence, files, and meetings as required. * Ability to communicate effectively, both verbally and in writing, with employees, other organizations and the public and present a positive image of Sask DLC. * Ability to independently initiate and organize methods for office efficiencies. * Ability to establish effective working relationships at all levels in the organization. * Ability to organize, prioritize, and proficiently complete multiple tasks while dealing with frequent interruptions and tight deadlines. * An energetic team player whom tactfully and respectfully supports colleagues to promote a positive work environment. * Experience in a public or post-secondary education work environments would be considered an asset. Education and Qualifications * Typically, the knowledge and skills required for this position would be obtained through the successful completion of an Administrative Certificate or Diploma in Business Administration in combination with work experience, or an equivalent combination of training and experience. * Advanced computer skills and experience using a variety of computer software applications such as Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) to accurately create, format, proofread and edit clear and presentable documents such as tables, forms, presentations, and briefing notes. * Prefer a minimum of five (5) years experience, providing administrative support at the executive level in a large and fast paced public education or business environment. Working Conditions * Office environment/setting. * Typical core office hours (8:00 a.m. to 5:00 p.m.) Monday to Friday. * Travel as required. * As with all positions, the Executive Assistant, demonstrates an attitude of safety by always ensuring safety of self and others within the workplace. WHAT WE OFFER Sask DLC offers a competitive salary (MCP02 $56,820 to $73,920), a comprehensive benefits package (health and dental, flex benefit, SDOs), and pension (Public Employees Pension Plan – PEPP) TO APPLY: INTERESTED APPLICANTS ARE INVITED TO COMPLETE AN ONLINE APPLICATION BY CREATING AN ACCOUNT IN UKG. CANDIDATES ARE REQUIRED TO INCLUDE A RESUME WITH COVER LETTER AND CONTACT INFORMATION FOR AT LEAST THREE PROFESSIONAL REFERENCES. ANY QUESTIONS REGARDING THIS POSITION CAN BE DIRECTED TO: [email protected] POSTING WILL REMAIN OPEN UNTIL AUGUST 31, 2026. *THE SUCCESSFUL CANDIDATE WILL BE REQUIRED TO SUBMIT A SATISFACTORY CRIMINAL RECORD CHECK (VULNERABLE SECTOR) AS A CONDITION OF EMPLOYMENT. *WE THANK ALL THOSE WHO APPLY FOR THIS POSITION; HOWEVER, ONLY THOSE SELECTED FOR AN INTERVIEW WILL BE CONTACTED.

The Executive Assistant provides senior-level administrative, organizational, and logistical support to the Superintendents of School Operations and Student Supports. Responsibilities include managing correspondence, coordinating meetings, and ensuring office efficiency while maintaining confidentiality and accuracy.

Candidates should possess an Administrative Certificate or Diploma in Business Administration and at least five years of executive-level administrative experience. Proficiency in the Microsoft Office Suite and strong communication skills are essential for this fast-paced role.

• Health insurance • Dental insurance • Flex benefit • Pension plan

• Time managementPreferred
• Microsoft ExcelPreferred
• CommunicationPreferred
• Microsoft WordPreferred
• Microsoft OutlookPreferred

Identified from the job description. Confirm important requirements above.

• Office management
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Administrative support
• Communication
• Interpersonal skills
• Organizational skills
• Logistical support
• Time management
• Confidentiality
• Proofreading
• Document preparation
• Voicemail
• Administrative Support
• Tactfulness
• Office Administration
• Energetic
• Distance Learning
• Business Administration
• Customer Service
• Computer Literacy
• Higher Education
• Interpersonal Communications
• Microsoft Office
• Office Management
• Operations
• Presentations
• Prioritization

• Administrative
• Education
• Government & Public Sector
• Executive Operations Assistant
• Executive Assistant
• Administrative and Executive Secretaries
• Executive Secretaries and Executive Administrative Assistants

Minimum education

Professional degree

Minimum experience

5+ years

Posting language

English

Working hours

40 hours per week