Office Assistant, Faculty of Technology and Skilled Trades

Job Content (SDF) Details Job Content (SDF) Details Competition Number P17619 Posting Title Office Assistant, Faculty of Technology and Skilled Trades Classification Band 5 Location Saskatchewan Polytechnic Saskatoon Campus Other Location(s) Saskatchewan Polytechnic Saskatoon Campus Building Saskatoon Campus, Idylwyld Dr. Other Building Date Posted 06/04/2026 Closing Date 09/11/2026 JIQ # 062 Start Date 07/20/2026 End Date 06/11/2027 Open Until Filled No Ongoing No Category of work Part Time (Full Time Hours) Bargaining Unit Professional Services Hours of Work Regulated 36 hours Salary Range $25.48 to $30.45 hourly Temporary Market Stipend Incumbent Total Assigned days (AC) / Total Hours per biweekly pay Regulated 36 hours Posting Status Open Special Instructions to Applicants Saskatchewan Polytechnic considers the diversity of our workforce to be one of our leading strengths and greatest assets. Our employee diversity enhances our ability to meet the needs of an increasingly diverse student population. Currently, approximately 20% of our students are Indigenous. A continued emphasis on the development of a representative workforce is one of Sask Polytech’s strategic priorities and, as an organization, we are making significant efforts to attract and retain Indigenous employees. Job Duties Job Duties/Qualifications, Skills and Abilities(QSA) Job Duties Provide general reception duties to students, staff and the general public. Provide information or referral as necessary. Provide typing service to programs which includes educational information, exams, memos, letters, etc. as well as support to the Executive Assistant to the Dean. Maintain an up to date filing system of records. Arrange and attend meetings. Record and transcribe minutes and ensure distribution of the same (eg. Advisory Committee, Program Head, Committee work). Monitor and maintain office equipment in good working order. Arrange for service and repair as required (computers, printers, photocopiers, typewriter). Prepare and maintain various reports and information systems (Program Book, Donation Report, Office Procedures Manual, class and book lists). Qualifications, Skills, Abilities And Experience Specific Accountabilities Duties Required Qualifications, Skills and Abilities (QSA) Grade 12 plus a recognized secretarial certificate/diploma or an equivalent combination of education, training and experience. Training and/or experience at the intermediate level in the use of common software packages, i.e. MS Office Suite. Experience and/or training in taking and transcribing minutes. Minimum of two years of recent and relevant experience performing administrative and clerical work. Knowledge of common office procedures. Effective interpersonal skills. Effective communication skills. Effective organizational skills. Effective proofreading skills. Demonstrates valuing diversity. Desired QSA Required Competencies Posting Supplemental Questions Required fields are indicated with an asterisk (*). * How did you hear about this position? Saskatchewan Polytechnic Careers Site Newspaper LinkedIn Workopolis SaskJobs.ca Social Media Personal Referral Other If you answered 'Other' above, please specify source here: (Open Ended Question) Applicant Documents Required Documents Resume Cover Letter Optional Documents Curriculum Vitae

Provide general reception and administrative support to students, staff, and the Dean's office. Responsibilities include typing documents, maintaining filing systems, recording meeting minutes, and managing office equipment.

Requires a Grade 12 diploma plus a secretarial certificate or equivalent, with at least two years of relevant administrative experience. Proficiency in MS Office and experience in minute transcription are essential.

Identified from the job description. Confirm important requirements above.

• Reception
• Typing
• Filing
• Minute Taking
• Transcription
• Office Equipment Maintenance
• Report Preparation
• MS Office Suite
• Interpersonal Skills
• Communication Skills
• Organizational Skills
• Proofreading

• Administrative
• Education
• Customer Service & Support

Minimum education

High school

Minimum experience

2+ years

Apply by

Sep 20, 2026

Posting language

English

Working hours

36 hours per week

Seniority

Entry level