Admin Support, Saweyihtotan

Job summary

The Administrative Assistant provides comprehensive support to management by handling office duties, maintaining records, and coordinating logistics for meetings and events. They also manage grant files, process registration applications, and assist with database and website maintenance.

Job details

Position Summary: The Administrative Assistant supports Saweyihtotan’s management and staff by handling confidential information, coordinating administrative tasks, and supporting special projects. Key Responsibilities: * Perform general office duties (answering calls, processing correspondence, maintaining supplies). * Maintain accurate records and filing systems. * Provide document preparation and data entry support. * Track receipts and invoices for company credit card purchases. * Maintain administrative systems, processes, and procedures. * Process registration applications and maintain the database. * Coordinate logistics for meetings and events, including travel arrangements and meeting materials. * Prepare documents (letters, memos, reports, agendas, presentations). * Assist with grant file management and related documents. * Process applications for registration and sponsorship using the online database. * Work with IT support to optimize the corporation’s website, database, hardware, and software. * Build and maintain positive relations with member First Nations, community groups, and other organizations. * Maintain confidentiality of sensitive information. Education and Experience: * Office education certification from a recognized business school. * Grade 12 education with relevant post-secondary education (e.g., Business Administration, Accounting). * Minimum of three years of related experience. * Experience with confidential information. * Experience with First Nation governance or community development is an asset. Skills and Abilities: * Proficiency in Microsoft Office Suite and databases. * Excellent interpersonal, verbal, and written communication skills. * Ability to work independently and as part of a team. * Strong attention to detail and accuracy. * Strong time management and organizational skills. * Ability to maintain confidentiality. * Valid Class 5 driver’s license. Working Conditions: * Occasional weekend and evening work. * Ability to meet tight deadlines and handle large volumes of work. * Ability to work in a diverse environment with high integrity and ethical behavior.

What you’ll do

The Administrative Assistant provides comprehensive support to management by handling office duties, maintaining records, and coordinating logistics for meetings and events. They also manage grant files, process registration applications, and assist with database and website maintenance.

Requirements

Candidates must have a Grade 12 education with relevant post-secondary training in business or accounting and at least three years of related experience. Proficiency in Microsoft Office and a valid Class 5 driver's license are required.

Listed skills

• Time management · Preferred
• document preparation · Preferred
• Administrative Support · Preferred
• interpersonal skills · Preferred
• Attention to detail · Preferred
• record keeping · Preferred
• Data entry · Preferred
• Communication Skills · Preferred
• Microsoft Office Suite · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Microsoft Office Suite
• Database Management
• Administrative Support
• Data Entry
• Document Preparation
• Record Keeping
• Communication Skills
• Time Management
• Organizational Skills
• Attention To Detail
• Interpersonal Skills
• Logistics Coordination
• Grant File Management
• Confidentiality
• Ethical Standards And Conduct
• Administrative Functions
• Valid Driver's License
• Accounting
• Business Administration
• Management
• Communication
• Community Development
• Document Preparations
• File Management
• Governance
• Invoicing
• Memos
• Microsoft Office
• Office Procedures
• Online Databases
• Presentations
• Travel Arrangements
• Registration
• Coordinating
• Filing
• Personal Integrity
• Detail Oriented

Job areas

• Administrative
• Social Services
• Management & Leadership
• Sales Support Administrator
• Administrative Clerk / Coordinator
• General Office Clerks
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

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